Research Assistant/Office Manager
Middlebury College, United States
Job Description
Under the general guidance from the Executive Director and a program coordinator in the Washington, DC office of the James Martin Center for Nonproliferation Studies (CNS), the research assistant and office manager will undertake administration and research assistant responsibilities.
Responsibilities:
• Conduct research on the nonproliferation of nuclear, biological, and/or chemical weapons and related delivery system issues.
• Promote?CNS?through social media and through the drafting and posting of content to various?CNS?websites
• Organise in person and virtual events, including webinars and meetings.
• The incumbent will bring to the attention of?CNS?staff emerging issues in the field of nonproliferation that?CNS?staff may have overlooked.
• As the demands of other responsibilities allow, the incumbent should publish articles on nonproliferation issues under their name.
• Help to plan and organize?CNS?DC events and meetings.
• Supervise intern assignments.
• Provide administrative and logistical support to?CNS?projects and activities, including conferences, meetings, and other outreach events, as required.
• In implementing their responsibilities, the incumbent shall promote the visibility and enhance the reputation of the James Martin Center for Nonproliferation Studies
• Promote?CNS?through social media and through the drafting and posting of content to various?CNS?websites
• Organise in person and virtual events, including webinars and meetings. This will include taking care of all event logistical needs, including arranging travel, where necessary.
• Provide a welcoming experience for guests at the Middlebury in DC center and monitor visitors to maintain the center’s security.
• Implement course and event logistics (invitations/registration, correspondence with participants, facilitation of participant travel, setup, catering, A/V support including operation of videoconferencing equipment, preparation of necessary documents for payment of participant travel reimbursements and engagement fees) for?CNS?DC events.
• Maintain office, conference, and hospitality supplies, including copier/printer supplies.
• Set up new computer and electronic equipment, including recording office computer use and maintaining inventory logs.
• Interface with vendors and accounts payable department at Middlebury for purchasing and billing.
• Interface with local IT support vendors and IT staff at Middlebury.
• Act as local support for any issues involving computers, conference room equipment, phones, Google Drive, and internet connectivity.
• Interface with building management, security and custodial services.
Compensation for this position is $23.54 to $26.50 (CNS1A)
Requirements
•B.A. degree in political science, international relations, or equivalent experience in the field.
• Strong research and report writing skills.
• Excellent organizational, oral, written, and interpersonal communications skills.
• Ability to plan and coordinate events in domestic and international setting.
• Ability to work as a part of a team undertaking complex research projects.
• Strong skills in multi-tasking and working in a challenging, intense, and dynamic environment.
• Willingness and ability to adapt to changing technologies and systems.
• Willingness and ability to comply with Institute policies, procedures, and mandates.
• Ability to perform overtime work, which may require late night or early morning hours.
• Resourceful problem solver.
• Expert user of standard office and audio-visual technologies, including videoconferencing, with ability to support other users at the center
• Ability to use digital and social media tools.
• Act as local support for any issues involving computers, conference room equipment, phones.
• Any experience working with Oracle Integrated Cloud Applications and Platform Services is a plus.
Experience
• Previous experience in nonproliferation-related projects preferred.
• Previous experience with administrative tasks preferred.
• Previous experience with communication and online event organization preferred.
• Previous experience in organizing domestic and international events preferred.
• Previous experience working in the Middle East preferred.
The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act.
Position requires light to moderate physical effort and the ability to work at a computer keyboard for extended periods of time.
Benefits
As an employee of Middlebury, you will enjoy being part of a vibrant supportive community. Middlebury offers its employees excellent compensation a