Accounts Payable Supervisor (Hybrid Remote)
Datex Inc., United States

Under general supervision of the Controller, the Accounts Payable Supervisor manages the accounts payable function at Datex. This position ensures that the Company maintains strong vendor relations. The Accounts Payable Supervisor must have strong deliverable-driven and organizational skills and must have experience using various accounting software systems, including databases and spreadsheets. Experience with Canadian transactions is a plus.

Important Note:

Local candidates preferred. This is a hybrid role for applicants living in the Clearwater, FL area. Remote candidates may be considered.

Essential Responsibilities

• Coach and develop staff who handle accounts payable.
• Drive improvement of payables processes by analyzing current practices and recommending and implementing changes.
• Ensure all invoices have appropriate documentation and approval prior to payment
• Oversee the completion of A/P check runs, ACH payments, and wire transfer payments in accordance with corporate policies and approval processes.

• Manages Customer vendor relations, and the implementation of vendor compliance
• Manages check disbursements, mailing, file storage, and document retention

• Manages accounts payable ledger to ensure payables are not exceeding due dates

• Manages the unclaimed funds process including the remittance of unclaimed funds to the various states and ensure compliance with various state regulations.

• Develop implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.

• Works with other leaders to provide accounting assistance to property managers and operations staff; responds to accounts payable questions/concerns to meet business needs.

• Works with the Project Accountant and CFO to monitor spending for adherence to budget, recommends variances as necessary.
• Ensures that Accounts Payable invoices are being attached to the invoices inputted in the Financial Management System

• Assists with monthly closing process and communication with the accounting department

• Complete the annual 1099 / 1096 reporting requirements
• Ensure that A/P invoices are correctly recorded by suppliers in accordance with payment and discount terms against vendor contracts.
• Assist internal, external, and regulatory auditors in their examination of accounting records related to accounts payable.
• Validate correct maintenance of master vendor records, including receipt of W-9’s, and preparation of 1099’s.
• Build and maintain relationships with operational managers and VP’s to better understand the business and provide payments information as needed.
• Assist in annual budget preparation by providing financial information and analysis as requested.
• Review and validation of invoices that are non-PO, B2B, 2-way and 3-way PO related with accuracy and compliance with process and procedures.
• Invoices with discrepancies are addressed, followed up and resolved within a timely manner
• Statement reconciliation and review identifying all invoices listed have been processed or contacting supplier for additional information.
• Establish New or update suppliers ensuring appropriate support is included
• Audit employee expense reports for compliance with policies.
• Assists with other projects as needed

Skills and Abilities

• Administrative Skills general office duties, data entry
• Analytical Skills ability to apply analytical skills when researching variances in financial results
• Communication/Language Skills ability to effectively communicate (written and oral communication) with property staff and department personnel
• Computer Skills Internet, Microsoft Office, Outlook
• Coordinating Skills ability to effectively prioritize and schedule tasks
• Creative Skills ability to look for innovative solutions that promote efficiency for both time and cost
• Leadership Skills ability to develop a team atmosphere that will work towards a common goal and adhere to departmental and company deadlines
• Mathematical Skills ability to apply mathematical and analytical skills in all aspects of the job
• Other Skills Confidentiality, Teamwork

Requirements

Education

• Bachelors Degree with courses in accounting, business, or equivalent professional experience required.

Work Experience

• Minimum of 4 years of experience required. Additional education may be substituted for experience.
• One or more years of leadership experience.
• Possess strong interpersonal skills for interacting wit

Job Rewards and Benefits