Office Coordinator - Part Time - Temp to Hire
space150, United States
Job Description
space150 exists to put brands on the forefront of culture and technology, to help them get ahead and stand out. We destroy convention to create demand.
The space150 Office Coordinator undertakes a variety of day-to-day office and clerical tasks to help build and maintain our fun and unique culture. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting our business activities. An excellent office coordinator is, above all, reliable, responsible, and organized with excellent communication skills. The goal is to ensure that office operations are efficient and add maximum value to the organization.
This is a temporary to hire, part time, hourly position at up to 30 hours per week. There will be a need for some schedule flexibility based on agency needs from time to time.
- Monitor office supplies, food and beverage inventory and place orders and restock as needed
- Maintain a clean and organized office environment
- Support all meeting needs and planning. Include conference room setup, order and set up of food and beverage, clearing and resetting spaces
- Manage correspondence (e-mail, letters, packages etc.)
- Maintain and keep the full office picked up and well organized, including storage spaces
- Maintain receipts, job numbers, and attendees for all purchases and document the information in the expense tracking system
- Proactive in assessing office needs and provide solutions for addressing those needs
- Coordinate and plan company events
- Respond to requests for assistance with a variety of related tasks
- Work on special projects as needed
- Serve as the main point of contact for various vendors. Will include negotiating rates and services.
- Work with building maintenance to ensure any facilities or maintenance issues are addressed and fixed in a timely manner.
- Responsible for the overall environment provided to employees
- Office plant care and maintenance
- Provide administrative support and project planning for makeSpace (diversity, equity and inclusion committee)
Requirements
- Proven experience as office coordinator or in a similar role
- Experience in customer service will be a plus
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Strong sense of discretion and professionalism
- Reliable and trustworthy
- Ability to work independently and be self motivated
- Ability to have a somewhat flexible schedule and to be in office for many tasks. Our office is located in the North Loop area of downtown Minneapolis
- Availability during core business hours Monday - Friday from 9 a.m. - 5 p.m
Benefits
Competitive hourly rate and eligible for full benefits package:
- All the usual benefits: medical, dental, vision, life insurance, 401(k) match, unlimited PTO.
- An inclusive and diverse crew that will support you, coach you, and celebrate you