The Facility Solutions Manager is responsible for the business operations of an assigned client contracted service area. This position provides field support, including training, guidance with starting new clients, inspections of contractor performance and compliance with client requirements, trouble-shooting customer requests /complaints, coordinating site visits, and developing long-term relationships with clients and contractors. Additional responsibilities include negotiating contracts, procuring supplies for clients and ensuring high client satisfaction.
Essential Functions
- Manage all aspects of assigned client relationships, including client retention, expansion, and diversification of City Wide building solutions and/or products.
- Formulate and manage an effective service strategy and schedule tailored to each client.
- Negotiate and enter into agreements with clients for additional services determine pricing, staffing, and logistics.
- Manage all Contractor relationships including negotiating pricing and other contract terms, managing agreements, developing service specifications, client compliance, verifying contractor compliance, removing/replacing contractors as necessary, and interviewing and hiring (as necessary/requested).
- Ensure a standard of excellence in quality and client satisfaction, through detailed quality control inspections of client sites and consistent follow-through with all commitments to clients.
- Supervise and direct Night Managers. Ensure the client’s strategy is executed and all services are performed correctly.
- Ensure adequate (internal and external) staffing needs to service clients.
- Promote the sale of, procure, and monitor supplies for clients.
- Effectively communicate all client issues with contractors and the Director of Operations (or owner); promptly address any client issues or problems that arise.
- Use City Wide’s CRM to perform client inspections, adding extra charges, NM routing, etc.
- Schedule each non-routine activity in client facilities using Outlook.
- Update and keep current all Building Information Sheets (BIS), FSM Summary Sheets and Exhibit A’s.
- Notify Sales Executives of potential accounts in your territory, especially new construction.
- Discuss quality control surveys with your clients and encourage them to take the time to respond when they are received.
- Communicate client survey responses to the Director of Operations, Night Managers, and Contractors.
- Develop and implement a plan with the Director of Operations and the Night Managers to resolve any client complaints or deficiencies in service and actively monitor compliance.
- Approve Night Managers and/or Service Representatives pay sheets; ensure accuracy.
- Assist Accounting in collecting clients’ past due invoices and payment invoices for Contractors.
- Maintain updated route sheets, key/alarm sheets, and monthly planner for each client.
Requirements
- 3-5 plus year’s sales and management experience. Management in building maintenance, facility management, or equivalent experience is highly preferred but not necessarily required.
- High School diploma required, bachelor’s degree highly desirable.
- Highly detail-oriented and excellent follow-through on commitments.
- Must be an exceptional relationship builder with a positive and outgoing personality.
- Excellent verbal and strong written communication skills.
- Proficient in Microsoft Office and knowledge of CRM database.
- Must have reliable transportation.
Benefits
Base salary range of $70K - $75K plus bonus and commissions. Expected pay up to $100K. PTO, medical, dental, vision insurance. Reimbursement for vehicle mileage.
If you possess these skills/experience, are a high-performing sales and management professional, and are interested in joining a team that is committed to excellence with significant opportunities for growth, then consider City Wide!