Office Manager
Decision Associates, United States

Our client, Amerail Systems, is headquartered in Erie, Pennsylvania, and is the nationwide leader in hotel renovation. On behalf of our client, Decision Associates is seeking an Office Manager to organize and coordinate their administrative functions. The Office Manager will create and maintain a pleasant work environment, ensuring the highest levels of organizational effectiveness, communication, and efficiency.

Key expectations include:

• Manage meetings, appointments, and schedule for company President
• Answer telephone calls and emails from internal and external stakeholders and direct them to relevant staff
• Organize and maintain the office environment
• Partner with HR to update and maintain office policies as needed
• Organize office operations and procedures
• Monitor office supplies and order as required
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage Amerail’s external vendor insurance for each project and ensure all Certificates of Insurance are updated
• Provide general support to company guests
• Manage internal software (Procore) to ensure that all necessary items are saved and filed properly
• Assist in onboarding process for new hires
• Address employee queries regarding office management issues (i.e., office supplies, travel arrangements)
• Coordinate facility management vendors (i.e., cleaning crew, security services)

Requirements

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Extremely strong skillset with MS Office Suite
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills

Benefits

• Health, vision, and dental insurance
• 401(k) w/ company match
• Paid Time Off (PTO)
• Paid Holidays
• Life insurance

Amerail Systems is an equal employment opportunity employer.

Job Rewards and Benefits