AP Coordinator
FFP, United States

Job Summary: The Accounts Payable Coordinator is responsible for supporting all entities in various aspects of daily, monthly, and annual accounting functions. This role ensures payments are processed for vendor invoices, employee expense reports, and company credit cards in a timely manner. The account payable coordinator is a key team member of the Accounting Shared Services Team and department and works under the close direction of senior managers.

Key Responsibilities:

• Process over 100 invoices per week for multiple entities to ensure timely payments
• Completes accrual recommendations when completing invoices
• Identify and resolve any discrepancies between purchase orders and invoices
• Ensure accurate general ledger coding on a daily basis
• Reconcile monthly credit card statements with receipts and GL coding according to company policy
• Reconcile and post all employee expense reports on a weekly basis
• Maintain 1099 vendor files for accuracy and up-to-date W9’s for tax reporting
• Prepare and process monthly vendor payments on a weekly basis
• Complete month-end closing tasks such as; posting all invoices and recommending month end AP accruals
• Cross train with A/R on electronic check deposits and posting customer accounts
• Ability to meet other ad hock weekly and monthly deadlines tasked by management

Skills, Traits, Competencies:

• Ability to prioritize tasks and work both as part of a shared services team and independently
• Polished customer service skills and ability to quickly establish strong working relationships
• Excellent communication skills, both written and verbal
• High sense of integrity and urgency with the ability to multitask
• Proven ability to work under strict deadlines in a fast pace environment
• Experience learning processes, procedures and software quickly

Requirements

Minimum Requirements:

• Associate degree or higher preferred
• 5+ years accounts payable experience and general accounting knowledge
• Knowledge of Microsoft suite and three-way AP matching
• Experience using AP software for invoice tracking, approval and posting such as Metaviewer
• Experience with Great Plains or other similar ERP systems

Physical Requirements:

• Ability to occasionally lift 25 lbs
• Able to sit and work at a computer for prolonged periods of time
• Must be able to navigate various departments of the organization’s physical premises

Benefits

• Medical, Dental, Vision, and Prescription Drug Insurance on Day 1
• Health and Wellness Incentives
• 10 Days of PTO
• 10 Paid Company Holidays
• 5 Personal Days
• 401(k)
• Health Savings Account (H.S.A.)
• Long-Term and Short-Term Disability
• Life Insurance
• Accidental Death amp; Dismemberment (ADamp;D)
• Employee Assistance Program (EAP)

Job Rewards and Benefits