Administrative Assistant II - Human Resources
San Diego County Regional Airport Authority, United States
Job Description
San Diego International Airport is built upon the vision that every team member has a stake in bringing our Good Feelings, Nonstop brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.
The Human Resources (HR) Department is looking for a highly organized individual with demonstrated administrative support and customer service skills in an Administrative Assistant II role. The ideal candidate will provide a range of administrative support for the HR Department and:
1. Schedule and organize meetings with internal and external stakeholders; review contracts, agreements and amendments for completeness and route for signature; compose, format and review presentations, correspondence and other documents as requested.
2. Work collaboratively with internal departments to complete projects and tasks; review invoices for accuracy and complete check requests for payment; process monthly accounting accruals for the department; serve as the department’s Purchasing Card (P-Card) holder for non-routine business purchases.
3. Assists with scheduling travel and processing travel reimbursement requests; prepares and routes agendas, materials, and packets for Board and Committee presentations.
4. Responds to requests for information from the public and internal departments and routes to the appropriate staff; reviews and routes incoming correspondence.
5. Serves as the department’s records coordinator; ensures electronic documents are filed appropriately per the Authority’s records retention policy; may assists with compiling information for public records requests of the department.
6. Coordinates work orders for repairs, upgrades and modifications to Authority facilities or equipment with other departments or vendors; maintains payment records for contracted services; maintains inventory and orders office supplies.
Competencies:
- Communication: Proficiently exchange information through various avenues including verbal, digital, written; facilitation and persuasion with both internal and external stakeholders.
- Judgement amp; Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge.
- Customer amp; Personal Service: Provide assistance and support to Department Director, departmental staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.
- Time Management amp; Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet the department’s needs and manage personal workflow.
- Leveraging Technology: Proficient in computer systems, word processing, database management and other software. Proficiency in Power Point, Word, and Excel desired.
Requirements
Required Education, Training and Experience:
- Graduation from high school or G.E.D. equivalent.
- Four years of increasingly responsible office administrative or secretarial experience.
- Equivalent combination of training and experience.
Preferred Qualifications:
- Graduation from a four-year college or university with a degree.
The starting hiring salary is $41,861.
The salary range for the Administrative Assistant II is $35,779 - $57,246.
Applications will be accepted through October 11, 2023.
EEO Statement
It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.
Physical amp; Mental Demands
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the