Project Billing Accountant (Accounts Receivable)
Engineering Design Technologies, Inc., United States

Project Accountant Job Description

The project accountant position is accountable for monitoring the progress of projects, investigating variances, approving expenses, and ensuring that project billings are issued to customers and payments collected.

PRIMARY FUNCTIONS:

This position is fully responsible for the project billing process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.

TYPICAL DUTIES:

· Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.

· Work closely with Project Managers establishing successful business relationships and ensuring accurate and consistent billing and financial reporting at the project maintain organized project contract files Understand contract terms as it relates to fee management.

· Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Managers.

· Mail final invoices file consultant and client invoice copies in the billing folder.

· Assess and pursue opportunities for maximization of client billing; communicate with the Controller, as to your observations and actions taken.

· Research any unbilled issues to optimize the billing possibilities for the billing period.

· Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.

· Provide the accounts payables with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues.

· Reconcile variances of cash receipts that occur in the application of cash.

· Maintaining thorough, well organized accounts receivable customer files by scanning documents into server drive and sorting and filing by file date.

· Generate and distribute bi-monthly receivables aging reports and monthly revenue reports.

· Set up new projects, make transfers of employee billable hours and/or expenses through accounts payable, and open and close projects.

· Write off any uncollectible receivables, labor or expenses, as directed by the Controller.

· Revenue recognition and Work In Progress reports.

· Review weekly time sheets, along with the accounting group.

· Recommend and implement agreed process improvements to the billing cycle through the Sage 300 Construction and Real Estate.

· Prepare special project analyses for the Controller, PMs and others.

· Provide year-end support of auditor requirements, which may include research and reconcilement.

· Perform additional assignments, as directed by the Controller.

· Communicate and coordinate with the local offices.

Requirements

Contruction-Engineering project billing

Benefits

Paid Time Off

Sick time

Paid Holidays

Health insurance

Dental and Vision

401(k)

Job Rewards and Benefits