Billing Clerk
OCF Realty, United States
Job Description
Do you want to grow your career while working in a professional, fast-paced, and friendly environment? OCF Realty is one of Philadelphia's top real estate and property management companies and we’re seeking a reliable Billing Clerk to support our finance team with property management billing and vendor communication.
This position is responsible for generating billing for our in-house maintenance technicians, overseeing approval and payment of invoices for our third-party vendors, managing related correspondence, and ensuring accurate data-keeping. The ideal candidate must be highly organized, good at math, accurate, able to stay focused for extended periods, and reliable in handling accounts. Since you will be using technology to expedite your work, computer knowledge is required. Lastly, we’re looking for someone as passionate about Philadelphia’s neighborhoods and community as we are and shares our culture of authenticity.
This position offers a salary of $40,000 - $45,000 commensurate with experience and includes a comprehensive benefits package that includes paid time off, medical and dental insurance, and 401k matching.
Essential Functions:
- Generate billing for in-house maintenance technicians.
- Complete weekly billing reconciliation in our maintenance software against work billed in our property management software, Appfolio.
- Manage all billing-related communication in our shared inbox, download and print received invoices, and share payment status.
- Distribute invoices received to maintenance managers for approval.
- Upload approved vendor invoices into our property management software; Ensuring invoice details are accurate and that no duplicates exist.
- Complete daily reconciliation of vendor ledger in our property management software.
- Input PECO amp; PGW billing into our property management software and charge occupied units appropriately.
- Handle utility transfers and landlord agreements when onboarding and offboarding new properties.
- Reconcile Amex reports and support reconciliation of our operating accounts to ensure all completed work is appropriately billed with no errors.
Requirements
- Proven experience as a billing administrator or general accounting experience
- Computer literacy is a must; Proficiency in Microsoft Excel, Word, and Google Suite; Working knowledge of relevant software (e.g. QuickBooks, Appfolio) will be appreciated.
- Excellent organizational skills with the ability to create and maintain processes for accurate reporting.
- Passion for data entry and numbers
- Excellent mathematical and reconciliation skills
- An associate degree in finance or a related field is required
You will thrive in this position if you:
- Are precise. You are proud of the accuracy of your work.
- Are accountable. You are responsible and reliable. Your team can count on you to work independently and meet deadlines to keep the department on track.
- Are driven by deadlines and have impeccable time management. You know how to stay organized and manage overlapping deadlines. You always remit work on time, if not early.
- Are a team player. You enjoy finding new ways of working together and enjoy supporting your team in new efforts. You don’t stick solely to your point of view and are always interested in making changes to improve processes.
Benefits
OCF Realty is a neighborhood-focused real estate brokerage providing comprehensive services in property management, home buying and selling, and real estate development. With offices in South Philadelphia, Fishtown, and Margate, NJ, our team consists of expert leasing and real estate Agents who specialize in neighborhoods. We also operate three OCF Coffee House locations in Philadelphia. What do real estate and coffee have to do with one another? We believe a thriving neighborhood is one where individuals and businesses have mutually beneficial relationships, and we are passionate about fostering that connection. We are committed to creating a healthy and vibrant community, and we are honored to be a part of it.