Accounts Payable Coordinator
Christie Lites, United States
Job Description
Christie Lites, a leading provider of stage lighting services and technical expertise in the global marketplace, is seeking an Accounts Payable Coordinator to join our team in the entertainment industry. Our unique culture of teamwork, customer focus, and accountability has driven our success in delivering excellent service and unmatched value to our clients since our founding in 1985. As the Accounts Payable Coordinator, you will play an important role in our operations by ensuring timely and accurate payments to our vendors, maintaining accurate records, and managing the accounts payable process with attention to detail and high quality. If you're looking for an exciting opportunity to join a dynamic company passionate about achieving excellence, then we encourage you to apply today.
1. Processing of vendor invoices
You help with processing vendor invoices by performing different tasks, such as matching invoices with purchase orders, monitoring AP inboxes, accurately coding invoices with the Chart of Accounts master spreadsheet, and indexing/uploading AP invoices into DocuWare/Sage 300. Additionally, you follow up on open items such as missing approvals and unmatched POs and review vendor statements for accuracy.
2. Processing employee expense reports
As part of your responsibilities, you are in charge of processing employee expense reports in a timely and precise manner. This entails verifying that employees adhere to company policies regarding expense reimbursement, reconciling their reports, and assigning the appropriate GL codes or Show Costs. Any discrepancies are promptly reported to management for necessary action.
3. Processing payment runs checks / ACH
When processing payment runs in Sage, approved items are selected for payment based on PPL reports. Payment batches are created using these selected items and the printed checks are then reviewed for accuracy. This involves verifying vendor names, amounts, currency, and other relevant details. Once you are confident that everything is correct, you submit the PPL along with the checks and ACH payments to the accountant. Lastly, you make sure that all checks are signed and ready for mailing.
Professional Attributes
- Knowledge of general accounting principles and practices.
- Previous experience in Accounts Payable.
- Proficiency in Microsoft Office applications.
- Experience with some accounting software applications, such as Sage 300, or DocuWare is preferred but not required.
Based on experience the starting compensation for this position is: $20-21/hr