ASHA Program Administrative Assistant
RP Pro Services, United States
Job Description
RP Professional Services is a rapidly growing Technology consulting firm headquartered in Virginia. We’re an 8a and Service-Disabled Veteran-Owned Small Business (SDVOSB) serving both federal and commercial customers. At RP, we help our clients achieve their mission by developing value driven, customized solutions that are executed by the best people. Our dedication to our employees and clients is driven by our promise to deliver Excellence, Value, and Flexibility. "People, not just Resources" is more than our motto; it's the foundation on which we are built!
The RP team is seeking a Program Assistant to join and support our USAID’s Local, Faith and Transformative Partnerships Hub. The Program Administrative Assistant (PAA) will provide administrative and program support to USAID's Office of American Schools and Hospitals Abroad (ASHA). The PAA will provide support to ASHA leadership and staff and provide office-wide administrative support. Day-to-day work assignments and oversight will be provided by the Team Lead. Skills like critical thinking, attention to detail, teamwork, data manipulation, writing and editing, willingness to learn, and excellent communication will lead to success in this role. We firmly believe in promoting from within and elevating our staff to be successful. For more information about the ASHA program, please visit: https://www.usaid.gov/work-usaid/business-funding/grant-programs/american-schools-and-hospitals-abroad
Must be able to obtain a facilities access clearance (FAC)
Responsibilities:
1. Assisting AORs and ASHA leadership with meeting scheduling and preparation, communications, reports, and filing.
2. Backstopping and working collaboratively with other Program Administrative Assistants in support of ASHA leadership and Agreement Officer's Representatives (AORs).
3. Assisting ASHA staff with general office support including but not preparing correspondence, presentations, and other ad hoc requests.
4. Assisting with onboarding of new staff of various hiring mechanisms.
5. Coordinating the routing of various documents/memos through the approval chain, following up on pending details, and ensuring deadlines are met.
6. Assisting in maintaining trackers, responding to general questions through ASHA mailboxes and consistently monitoring data quality control.
7. Attending and providing coverage at various USAID meetings and public events, as assigned.
8. Managing calendar invitations, video conference calls/phone bridge lines, agendas, room reservations, logistics, and facilitation and note-taking for various meetings.
9. Researching and obtaining information for routine reports and data requests.
10. Supporting preparation, documentation and tracking of travel details for ASHA personnel.
11. Assisting with listserv creation and management.
Requirements
- Bachelor’s degree required with at least 2 years of professional/office experience, including internships
- Candidates must have excellent writing, editing, and communication skills.
- Demonstrated ability to work collaboratively with a variety of stakeholders, including but not limited to the Agreement Officer, Contracts Officer, and Activity Manager.
- Applicants must be able to meet deadlines and multitask.
- Have strong attention to detail and work well with others in a fast-paced and demanding environment.
- Working knowledge of MS Office Suite is required
Benefits
- Health Benefits: Medical, Vision, Dental
- 4% retirement match with 100% vesting
- Company paid STD and LTD
- Company paid basic life insurance
- Competitive PTO package
RP Professional Services, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.