Personal Assistant
Christie Lites, United States

We are singularly focused on stage lighting with a mission to be the highest-value provider of stage lighting services and technical expertise in the global marketplace.

We have reached a leadership position in our industry by delivering excellent service and unmatched value to our clients since our start in 1985.
Because ours is an industry where timelines, technology, logistics, and creativity must come together to produce a final product, we have developed a unique culture of teamwork, customer focus, and accountability.

About the Job

• Support the Founder and CEO as a gatekeeper handling complex calendar management and pAboutrioritizing meetings.
• Arrange complex domestic and international travel arrangements.
• Help plan and coordinate events such as parties, and dinners.
• Research: the ability to be resourceful and track down information/unique items.
• The mix of work will be approximately 20% Executive Assistant and 80% Personal Assistant but may vary depending on the needs.
• Provide advance support and/or directly accompany the CEO on travel commitments as needed, including managing travel preparation. (This includes five 1 week trips and one 3 week trip which are required.)
• Assist the CEO with the planning and execution of personal events.
• Responsible for proactively recommending changes and improvements to streamline processes and priorities.
• Prepare materials for meetings and presentations; conduct research, prepare agenda, and when necessary, script meeting minutes.
• Ad hoc special projects.
• Off-hour availability via cell.
• On-Site and Off-Site Personal Assistance and Administration, including but not limited to planning events and running personal errands.
• Provide real-time travel support to ensure the CEO’s movements are seamless, including coordinating with airport greeters, drivers, hotels, etc.
• Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.
• Light financial support.
• Run personal errands and help with any ad hoc projects as needed.
• Execute special requests and related duties as needed.

Requirements

• This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.
• At least 6 months of previous administrative, secretarial or personal assistant experience is required.
• A self-starter who is eager, optimistic, and has a no task too small mindset.
• Must be able to anticipate and proactively meet the CEO’s administrative and logistical needs throughout his day-to-day commitments, meetings, appearances, and events.
• Must be forward-thinking and constantly one step ahead.
• Resourceful, hands-on problem solver and team player with a demonstrated ability to work collaboratively with others, and a calm demeanor in stressful situations.
• Ability to be available 24/7 including holidays, if needed.
• Should be able to travel with CEO with minimal notice.
• Must have a personal vehicle.
• Good instincts to prioritize the importance of people and activities.
• Detail-oriented with the ability to work independently to solve problems and anticipate needs.
• High level of integrity and discretion in handling all confidential information; high emotional and analytical intelligence.
• Excellent Microsoft Office Suite skills; excellent written and verbal communication skills.
• Experience streamlining processes and improving efficiencies.
• Experience running company events.
• Comfortable working directly with clients and senior internal stakeholders to get things done/action items, and reporting needs.

Job Rewards and Benefits