Human Resources Coordinator
Coyne and Associates, United States

About the Role:

OurHuman Resources (HR) Coordinatorplays a vital role in managing personnel functions consistent with company policies and legal requirements. We're seeking a qualified individual with at least 2 years of progressive HR experience, strong communication skills, and expertise in areas like organization development, compensation, benefits, employment, and labor relations. The role thrives in a high volume and fast-paced environment.

Job Duties and Skills:

• Expertise in HR functional areas, including employee relations and familiarity with federal and state labor laws.
• Expertise in HRIS systems administration and reporting experience, preferably in healthcare or ABA.
• Collaborates with COO in reviewing, developing, revising, and executing human resource policies, procedures, manuals and forms applicable to the industry.
• Liaises with Coyne employees on a daily basis to appropriately support and manage all HR related situations.
• Manages leaves of absence (LOA) according to CA labor law practices (FMLA, CFRA etc.) and maintains accurate LOA reports.
• Experience working with HIPAA regulations and understands privacy and confidentiality requirements.
• Follows all policies and procedures related to Worker’s Compensation claims and reporting timelines; communicates with the COO and legal counsel as needed to appropriately manage claims.
• Collaborates with the COO to update and maintain the Employee Handbook as needed
• Manages all employee onboarding, change requests and terminations according to CA labor law practices.
• Supports the Regional Directors in managing HR related responsibilities.
• Conducts research, collects and analyzes data to prepare reports and documents.
• Reviews administrative operating procedures and suggests improvements where necessary including personnel file audit annually or as needed.
• Maintains employee information in Company database systems (e.g., Paylocity, CentralReach, Workable).
• Prepares documents for monthly All-Staff meetings and attends meetings to liaise with employees
• Manages secure storage facility and completes annual secure document destruction.
• Performs other tasks and projects that may be assigned from time to time by a supervisor that are in keeping with general HR duties.

Schedule:Hybrid (90% Remote / 10% Onsite as needed) at the Company’s Main Office (Currently in Mission Valley, San Diego).

Qualifications:

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum 2 years of progressive HR experience; PHR or SPHR certification preferred.
• Proficient computer skills and in-depth knowledge of relevant software such as Google Workspace, Paylocity, Docu-sign, and Central Reach.
• Extensive Knowledge of federal and state labor laws and regulations.
• Must have excellent public relations skills to interact with clients, legal council and employee base.
• Demonstrates excellent leadership skills and professional conduct.

Additional Requirements:

• Must be insurable by the Company insurance as demonstrated by a current Motor Vehicle Report, have a current valid California driver’s license and valid car insurance in effect in the individual’s name. These records may be subject to review by insurance representatives.
• Must submit fingerprints to the Department of Justice and FBI to demonstrate clearance for work with children in public school settings/government contracts.
• Is familiar with and performs duties following HIPAA regulations.
• Performs duties following all laws and regulations regarding rights and practices in areas of equal opportunity, hiring, discrimination, and harassment. Training and certification will be required and assigned as needed.
• Completes annual health and safety training and adheres to all policies and procedures, including safety policies and procedures.
• Must be available to respond to and address personnel and other matters as they arise from time to time in the Region or as otherwise assigned.
• Maintains good attendance records and punctuality.

Job Type: Full-time

Salary: $27.00 - $34.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Human Resources: 2 years (Preferred)

Work Location: Hybrid remote in San Diego, CA 92108

Job Rewards and Benefits