Deployment Manager
VIGILINT, United States
Job Description
VIGILINT is a unique medical operations company that provides advisory, planning, logistics, medical operations, and crisis management services to high-net-worth individuals, Fortune 500 companies, and government clients. The nature of our clientele and the type of work we engage in demand unparalleled excellence, handled with the utmost discretion. VIGILINT’s team is tight knit. Our world-class physicians, subject matter experts, and operational staff work side-by-side to solve complex medical emergencies around the globe. The work is fast-paced and different every day. Employees are empowered to lean in, and work creatively and collaboratively to find new solutions to emerging problems.
Primary Responsibilities:
- Serves as an essential member of the Project Management Office (PMO) team
- Reviews assigned standard operating procedures (SOP) and policies to gain detailed knowledge to assist Program Manager (PM)
- Provides recommendations for SOP revisions; participates in the SOP revision process
- Attends PMO and relevant VIGILINT meetings; prepares and briefs deployment updates as required
- Coordinates and administers meetings using digital communication platforms/applications
- Synchronizes all updates to the Program Management Office (PMO) weekly slides received from all key players
- Provides read-ahead documents to key players and final copy to the PM
- Conducts routine follow ups to ensure all updates are received 24 hours prior to weekly synchronization meetings
- Provides support to other members of the PMO team
- Properly handles and maintains confidential records, including Personal Identifiable Information (PII) and Protected Health Information (PHI)
- Contributes to VIGILINT mission by accomplishing other duties as required
Administrative Support Officer I Responsibilities:
- Manages deployment medical readiness program for government and commercial clients
- Manages deployment rotation schedules for government program personnel
- Coordinates with medical professionals for medical readiness scheduling
- Ensures medical readiness compliance with government contract requirements
- Supports ERP processes for other VIGILINT departments as required
- Coordinates with Prime contractor and/or government client to process deployment requirements
- Communicates directly withTravel Coordinator to coordinate travel requirements NLT 45 days from medical personnel deployment
- Provides deployment expense data for invoicing
- Assists PMO with administrative and operational after-action reviews
Requirements
- Must be a US citizen
- Must possess or be able to obtain a Secret Security Clearance
- Must possess a minimum of two (2) years of experience in administrative support
- Must be proficient in Microsoft Office Suite and possess sufficient computer skills to manage electronic files and an electronic record-keeping system
- Ability to coordinate and administer meetings using digital communication platform applications (e.g., Zoom and Teams)
- Strong written and oral presentation skills
- Excellent interpersonal and communication skills
- Excellent organization skills including attention to detail and multi-tasking skills
- Proven ability to work both collaboratively and independently
- Strong initiative, resourcefulness, and problem-solving aptitude
- Ability to work under pressure and meet tight deadlines
- Flexibility to work extended hours when operational tempo requires
- Responsible for thoughtful adherence to all VIGILINT Policies, Procedures, and Compliance regulations (internal and external)
- Desired Qualifications:
- Bachelor's Degree
- Deltek Costpoint and Salesforce Experience
- Military and/or Government contracting Experience
Benefits
VIGILINT is proud to offer a robust benefits package that includes health, dental, and vision insurance, short-term and long-term disability, ADamp;D insurance, Healthcare Flexible Spending Plan, 401(k), and paid time off.
Equal Employment Opportunity Policy
VIGILINT provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and