Executive Assistant
Refuge Media Group, United States

Company Overview:

At Refuge Media Group, we believe in the transformative power of music and entertainment to create unforgettable experiences. We produce concerts and events that bring joy, hope, and inspiration to diverse audiences. Our mission is to use the universal language of music to make a positive impact in the world. We are currently seeking a capable, organized Executive Assistant to join our team.

Position Overview:
As the Executive Assistant at Refuge Media Group, you will provide high-level administrative support to our senior management team. The ideal candidate will be organized, detail-oriented, self-motivated, and possess exceptional communication and multitasking skills. This role requires the ability to anticipate the needs of senior executives and maintain confidentiality while managing a wide range of administrative and executive support duties.

Key Responsibilities:

• Act as the primary point of contact for senior executives, managing their calendars, emails, and other correspondence efficiently.
• Coordinate and schedule meetings, appointments, and travel arrangements for executivesincluding managing, organizing, and creating trip itineraries.
• Prepare and organize agendas, presentations, and reports for meetings and presentations.
• Conduct research, compile data, and assist in the preparation of documents and presentations as needed.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist in managing internal and external communications on behalf of senior management.
• Liaise with internal departments and external partners to facilitate effective communication and collaboration.
• Manage and prioritize incoming requests and correspondence, ensuring timely responses.
• Anticipate the needs of senior executives and proactively handle administrative tasks to support their productivity.
• Perform ad hoc administrative duties and special projects as assigned.

Requirements

• Bachelor's degree or equivalent work experience in a related field.
• Proven experience as an executive assistant or similar role, preferably supporting senior management in a fast-paced environment.
• Exceptional organizational and time management skills with the ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills, with attention to detail.
• Proficiency in Google Suite and other relevant software applications.
• Ability to maintain professionalism, confidentiality, and discretion at all times.
• Strong interpersonal skills and the ability to work effectively in a team environment.
• Flexibility and adaptability to handle changing priorities and tight deadlines.
• Knowledge of the entertainment industry or media production is a plus.

Benefits

• Annual Salary: $50,000-55,000 - full-time position
• Opportunity to work in a creative and collaborative environment
• All travel accommodations provided when travel is required
• Cost of living increase annually
• Paid time off
• Paid holidays

Job Rewards and Benefits