Payroll Specialist / Human Resources Business Partner
Verista, United States
Job Description
Verista’s600 experts team up with the world’s most recognizable brands in the life science industry to solve their business needs. The nature of our business is to empower growth and innovation within the scientific community and to help researchers, organizations, and companies solve some of the world’s most pressing healthcare challenges. Verista provides innovative solutions and services that empower informed decision-making and are the result of our significant investment in our people and our capabilities.
Our ability to grow is driven by world-class people who thrive in a team environment and share our mission to enable life sciences clients to improve lives. Our talented and dedicated professionals are committed to making an impact every day.
Company Culture Guidelines amp; Values:
- We empower and support our colleagues
- We commit to client success at every turn
- We have the courage to do the right thing
- We encourage an inclusive environment where our colleagues feel respected, engaged, and challenged.
- We constantly acquire new skills and learn from our experiences to enhance our collective expertise
The HRBP primary responsibility will be to lead and direct the organization’s payroll process by coordinating, preparing, processing, and maintaining accurate and timely payrolls and all records associated with the payroll and benefits administration. Ensures practices comply with all federal, state, and county laws and regulations. Assists in the development of an employee-oriented company culture that emphasizes quality, continuous improvement, key employee retention and development, and high performance. This individual sets an example of a company culture of hard work, a positive attitude, commitment to satisfy the customer, and strong interpersonal skills.
Responsibilities: Payroll Processing:
- Ensuring accurate and timely processing of payroll system (Paylocity) including transactions, including salaries, commissions, bonuses, benefits, garnishments, taxes, new hires, terminations, and changes to pay rates and other deductions
- Register appropriate accounts with new states (i.e., SUI, SITW, local taxes, etc.) and update the payroll system with any tax changes.
- Resolve issues with state and local tax accounts as appropriate.
- Respond to inquiries and requests related to the preparation and distribution of payroll.
- Compile payroll data (i.e. hours worked from an electronic timekeeping system) input HR/payroll data and track the bi-weekly payroll and timecard cycle.
- Prepare detailed and accurate payroll reports for the finance department.
- Reconcile 401(k) accounts, FSA, HSA, COBRA, and other benefit accounts in conjunction with Finance.
- Ensure department assignments, costing and traceability of payroll to admin depts, sales, and service lines are accurate.
- Maintain all leave records including but not limited to Paid Time Off leave, short-term disability, FMLA, Sick Time, etc.
- Process 401(k) contributions and corresponding records on a bi-weekly basis.
- Maintain accurate records and documentation for audit purposes.
- Prepare and maintain accurate reports of payroll transactions.
- Maintain confidential and up-to-date personnel files
- Onboard new employees by configuring and utilizing the onboarding system in Paylocity
Benefits:
- Serves as primary lead for company’s leave administration programs FMLA, STD, LTD, COBRA
- Respond to employee inquiries regarding payroll and benefits, including health and dental, 401k, PTO, FMLA, and general employee personnel issues regarding payroll and benefits. Follow up as necessary with benefits brokers to ensure timely responses.
- Prepare, reconcile, and distribute monthly/quarterly invoices to HR and Finance for benefit-related fees including 401k recordkeeping, payroll administration, and HR services fees.
- Conduct benefit orientations with new hires
- Assist with benefits open enrollment for eligible employees; assist with benefits administration including health, dental, voluntary life, vision, Section 125 flexible benefits, long-term disability, and 401k retirement plan.
- Compile data from benefit programs in preparation for monthly and annual benefit audits.
HR Business Partner Responsibilities:
- Maintain an effective onboarding process for new staff.
- Provide HR support to management and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
- Provide reports that monitor HR key metrics such as