The HR Administrator performs a wide variety of functions in the Human Resources department, playing a key role in the effective operations of the department. Administratively supports different areas within the HR departments scope of responsibility training amp; development, performance management, benefits, employee relations, amp; onboarding. Ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. Has authority to take independent action and make decisions, as defined by the Human Resources Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
- Maintains and promotes the Brubacher Excavating Inc. core values of safety, integrity, initiative, and teamwork both within the company and in interaction with vendors and other entities.
- Coordinates the establishment and maintenance of employment files for new employees, current employees and terminated employees in accordance with company, state, and federal policy and employment law compliance requirements.
- Assists HR Manager/Recruiter with the hiring of new employees; conducts all pre-employment testing, from scheduling appointments through to receipt and communication of results; enters employee information into background check vendor data base; reviews background checks when returned and notifies HR Manager of concerns; monitors results of all drug screen results. May assist HR Manager/Recruiter in reviewing applications.
- Compiles new hire packets for orientation. Ensures all new hire paperwork is completed timely and accurately, including but not limited to background check release forms, I-9 forms, taxes, etc.
- Orientation Presenter trained backup to perform if needed.
- Assists in the preparation and disposition of acclimation period and employee performance evaluations. This function includes both office and field employees. Prepare performance management tracking and salary administration reports for management. Notify managers/supervisors in a timely manner when performance reviews for direct reports are due. Provide follow-up performance management tracking and salary administration reports for senior management as necessary.
- Independently produces a variety of HR reports; may conduct original research; at other times obtains information from company Enterprise Resource Planning (ERP) system.
- Works closely with the payroll department in areas related to keeping and maintaining employee records and wage and salary information.
- Responds to notifications from state agency regarding unemployment claims filed by current and former employees. Represents the company in Unemployment Compensation hearings.
- The point of contact for outside vendors and resource persons/organizations on matters related to HR, including the ordering of business cards.
- Coordinator of all acts of kindness and caring on behalf of the Company i.e. gifts for special occasions, cards and/or flowers to employees or family at President’s request.
- Coordinates the random drug screening process.
- Completes and processes paperwork for hiring managers/payroll/HR which indicates title changes, promotions, transfers, change in status, and wage increases. Drafts various communications such as welcome and promotion announcements.
- Coordinates and conducts exit interviews for all voluntary terminations.
- Assists in the administrative portion of the termination process.
- Orders and maintains compliance of Labor Law Posters.
- Monitors and logs employee attendance records. Creates and distributes warnings when needed.
- Prepares correspondence, mail and reports using word processing. Receives, and distributes HR-related mail, packages and faxes. Receives HR-related telephone calls and provides answers to inquiries that are within the scope of responsibility.
- Performs miscellaneous HR filing and follows annual record retention schedule.
- Develops and maintains a basic working knowledge of HR laws, regulations and applicable federal, state and local agencies. Attends inside and outside seminars and workshops related to HR matters.
- Performs work assigned from other departments as approved by the HR Manager and/or Director.
EDUCATION and/or EXPERIENCE
- Two to four years of office experience in an administrative environment that provided exposure to a wide variety of administrative functions.
- High school education is required.
Benefits
- Health Care Plan (Medical, Dental amp; Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary amp; ADamp;D)
- Paid Time Off (Vacation, Sick amp; Public Holidays)
- Training amp; Development
- Wellness Resources