Part-Time Executive Assistant
Alene Candles, United States
Job Description
Who We Are
Alene Candles LLC amp; Midwest is a private label, contract manufacturer that produces high-quality candles for some of the world’s most recognized retail, boutique, and cosmetic brands. With our headquarters in New Hampshire and locations in Ohio and New York, we’ve been in business for over 25 years. We are passionate about making the best products in the world, making safety our number one priority, and being an insanely great place to work. We were proudly named Best Company to Work For in 2020 and 2021 and Business of the Year in 2023.
The Position
We are seeking an Executive Assistant to directly support the Chief Business Development Officer and co-owner of Alene Candles. We are looking for someone who is a true professional partner for the CBDO and is able to support them fully in all schedule management, meeting organization, business development needs, research amp; special projects; in addition to managing a full roster of personal assistant and personal calendar management duties. This position will work closely with the CBDO while they are both in-office and remote; our CBDO spends a majority of his time working between several locations, including our New Hampshire headquarters. In addition to supporting the CBDO, this position will also have opportunities to own projects and take on other tasks based on individual experience and areas of expertise. The ability to work independently and have a fierce drive to take ownership for cross-functional project work is a must.
The ideal candidate will be someone who has superior attention to detail, the ability to meet tight deadlines, exceptional organizational skills, can juggle multiple priorities, and shows demonstrated business acumen, and desire to learn and grow in a fast-paced company. Integrity, confidentiality, and professionalism are must haves. We are looking for someone who thrives when being a true partner to a C-Suite executive. Our ideal Executive Assistant is able think and plan ahead while understanding the big picture at all times.
The Location
We are located at 51 Scarborough Lane, Milford, NH. This role is a part-time role of 20-25 hours a week. You will be required to be onsite at least 1-2 days a week and may work remotely the rest of the time.
Additional Job Details
- Be aware of and oversee the on-going deliverables, decisions, analyses, etc. that the CBDO is responsible for every day. Work closely with the CBDO to ensure that projects and tasks are addressed and completed both on time and in the order necessary to support the business.
- Oversee the professional calendar with a high degree of precision with planning and scheduling.
- Learn travel preferences and preferred patterns for the CBDO, to the point of being able to "step into his shoes" for planning domestic and international travel.
- Manage general auxiliary activities for CBDO, accurately and completely, enabling CBDO to maximize focus on and contribution to success of multiple operations and projects.
- Be willing and able to manage internal and external facing meetings for the CBDO including agenda creation, minute taking, and follow up on deliverables from meetings.
- Eagerly dive into and own delivery on varied projects as they materialize from time to time.
- Provide administrative support to the CBDO’s direct reports as needed.
- Create and edit documents, metrics, and presentations utilizing Word, Excel, PowerPoint for Administrative-level consumption. Use of Salesforce for contact management. Be committed to developing and extending soft skill abilities.
- Drive positive culture through initiatives that usher us toward being an insanely great place to work.
- Be committed to bringing a high level of drive and initiative to the role.
Note to Recruitment Agencies
We appreciate your interest in helping us find top talent. Alene Candles does not accept unsolicited resumes from external recruitment agencies. Any unsolicited resumes submitted to us will be considered the property of Alene Candles, and we reserve the right to contact the candidate directly. If you are a recruitment agency interested in establishing a partnership with Alene Candles, please contact Erica Anderson, Recruiting Supervisor, viabefore submitting any resumes. Any communication outside these instructions will result in no response from the company.
Requirements
Required Qualifications:
- High school diploma or general education diploma (GED).
- 5-7 years of Executive Assistant experience; experience supporting C-suite is required.
Preferred Qualifications
- Bachelor’s degree strongly preferred, but will consider combination of education and directly related ex