Marketing Event Coordinator
Datex Inc., United States
Job Description
Datex, a well-established supply chain software developer, is actively seeking an experienced Marketing Event Coordinator to join our revenue generation team. Our growth-oriented company is focused on improving brand awareness and expanding into new and existing markets.
The ideal candidate will have experience in B2B event planning and will need to be able to work on multiple projects simultaneously. In addition, it is necessary to have solid time management, communication, and organizational skills. It is important that this team member be laser-focused on details and be able to use project planning tools.
*IMPORTANT: To be successful in this role, you will need to be located in or nearby the West-Central Florida area, to allow for occasional in-office work
Role and Responsibilities:
- Plan, organize, coordinate, and execute tradeshow, conference, and exterior events, this includes our periodic user conferences, and virtual events, including some major internal company meetings.
- Prepare event budgets and cost estimates. Monitor spending and adherence to project plans, timelines, and budgets.
- Act as the primary point of contact for any venue or vendor needs during the various phases of the event (planning through execution).
- Maintain inventory of event displays, promotional items, and supplies.
- Provide updates and status reports to supervisor and stakeholders as needed.
- Source, coordinate, and maintain clear communication with vendors and tradeshow partners including exhibit services, printers, audiovisual service providers, transportation service providers and more to help ensure successful execution of event plans.
- Prepare final reports including an after action report on results, follow up tasks, final cost, and lessons learned. Prepare and conduct surveys after events as needed.
- Keep up to date on latest event and exhibition trends.
- Help provide some on-site support (if needed) such as assisting with registration, answering questions from attendees, sponsors, and speakers.
- Act as the company liaison with industry associations and other organizations in which our company is a member. Meet regularly with the representatives of the industry associations to which our company belongs to:
- Help ensure that our company is taking advantage of membership benefits and opportunities.
- Network with industry association representatives to build brand awareness for our company and generate business referrals to our company.
Preferred Skills:
- Excellent communication and organization skills.
- Must be able to work both independently as well as part of a team, especially cross-functional teams within the organization.
- Must be detail-oriented and have solid problem-solving skills.
- Needs to be able to adapt to changing circumstances.
- Must demonstrate knowledge of event planning.
- Prefer some experience in the supply chain/logistics industry.
- Must have experience in venue selection and preparing banquet event orders.
This descriptive document is not intended to include every duty or responsibility of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do this job.
Requirements
Qualifications:
- Some college education or extended education/upskilling desired.
- Minimum 3 years of experience planning and executing B2B events for an audience exceeding 100 people.
- Microsoft Office Suite-intermediate proficiency.
- Microsoft Project-intermediate proficiency.
Benefits
- Medical, Vision, Dental and Life/Disability Insurance available
- Paid Time Off and Paid Holidays
- 401K
- Supportive leadership environment
Not only does Datex Inc. accept difference we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Datex is proud to be an equal opportunity workplace!