Payroll and Benefits Assistant
InProduction, United States

The Payroll Administrator activities relating to the company payroll, benefits and HRIS processing for 500+ employees. Ensure employee hours are accurate, and employees are paid on time. Responsibilities also include benefit records administration and payroll and time keeping system maintenance.

Pay Rate: $21.50 Hourly

• Process weekly amp; bi-weekly payroll for 550+ employees in a multi-state environment
• Administer employee benefit programs, including enrollments and terminations for health benefits, and 401k
• Keep record of benefit plan participation such as medical insurance, 401K etc. and promptly remit premiums to benefit providers
• Assist in administering open enrollment. This includes preparation (or revision) and distribution of materials as needed
• Administers online COBRA enrollments/changes
• Maintains employee personnel files, records, and other documentation
• Maintain payroll record in relevant systems; collects, calculates and enters payroll data into the payroll processing system
• Audits time sheet, time card reports and payroll registers for accuracy
• Process new hires, terminations, status changes, LOA’s, tax changes, deductions, direct deposits, rate changes, adjustments and special pays
• Updates payroll records based on approved changes
• Provide prompt, friendly and efficient customer service to employees who have questions regarding their pay, deductions, or the payroll process
• Maintain a high degree of confidentiality on payroll data and other sensitive information while ensuring access to authorized individuals only
• Comply with all federal, state, and local legal requirements relating to payroll and benefits.
• Prepare and distribute payroll, benefits, and personnel reports as directed
• Reconcile payroll related items i.e. gross pay, deductions, etc. to source documents prior to processing. Ensure payroll items have the correct GL coding to ensure accurately entering payroll into the general ledger
• Perform other duties as assigned

Requirements

• Bachelors preferred
• 1-3 years of experience administering payroll, HRIS and benefits processes required. Work experience should include knowledge of payroll practices, benefits administration, and compliance or other related experience
• Excellent communication, analytical, organizational skills
• Attention to detail and deadline orientated
• Professional manner with excellent internal and external customer service skills
• Experience with Paychex
• Experience with Microsoft Office
• Ability to work weekends and evenings if necessary

Competencies Required

• Possess strong analytical, critical thinking and judgment skill
• Candidate must have strong knowledge and skills in Excel
• Acts to raise issues to proper level
• Holds self and others accountable for results
• Desire to help to automate, streamline and document processes and open to change
• Self-starter with effective verbal and written communication skills
• Ability to occasionally lift office products and supplies up to 20 pounds
• Direct Reports: None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Benefits

• Medical, Dental, Vision Insurance
• Life Insurance
• Short Term Disabiltiy
• Paid Holidays
• Floating Holiday
• Paid Time Off
• 401K
• Education Reimbursetment

Job Rewards and Benefits