Warehouse Operations Assistant (Part-time)
NOW Courier, United States
Job Description
Principal Function: The Operations Assistant is responsible for administrative and warehouse duties in all areas of the branch.
Essential Duties and Responsibilities: Duties include, but are not limited to:
Administrative
- Answers phones while providing clerical support to branch team and customers.
- Informs and answers day-to-day customer inquiries.
- Responsible for filing weekly driver manifests, driver log sheets and compliance documents.
- Monitors dispatch screen and dispatch incoming jobs to Independent Contract drivers
- Assists drivers with navigation as needed, prepares maps and route sheets.
- Sorts and verifies all driver manifests and paperwork.
- Ensures each run is entered into Now Courier software and verifies information for both invoicing and vendor payment.
- Enters route changes or on-demand runs into Now Courier software for proper billing and vendor payment.
- Verifies vendor payments for all routes not entered in Now Courier software.
- Tracks weekly billing and payments for accuracy.
- Assists and/or performs receiving, verifying, sorting, and documenting inbound items.
- Light office cleaning as needed.
Warehouse
- Sorts payrolls, medications, and other supplies for next business day delivery
- Prepares paperwork for outbound shipments.
- Assigns job numbers and enters information in NOW Courier computer system.
- Loads outbound freight and product for stock or next day shipment.
- Assists in inbound process by verifying the correct number of packages received by 3rd party.
- Sorts inbound freight and products for stock or shipment.
- Assists in overall cleanliness of the warehouse.
- Sorts material for individual customers as needed to prepare for driver pick up.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Requirements
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of NOW Courier. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Education and/or Experience: High School Diploma or G.E.D; and two years of related experience and/or training; or equivalent combination of education and experience. Previous experience working in the logistics and distribution industry is desired.
Other Skills and Abilities:
- Must be proficient in using Microsoft Office applications, to include: Microsoft Word, Excel, PowerPoint, Outlook and Adobe.
- Knowledge of dispatching and mapping software is required.
- The ability to maintain confidentiality with company records is essential.
- The ability to speak, read and write in English is required.
- The ability to operate a printer, copy machine, scanner and other office equipment is required.
- Incumbent must have the ability to adapt and conform to shifting priorities and demands and execute accordingly.
- Good written and verbal communication, customer service, organizational, time management and problem-solving skills are required.
- Attention to detail and safety regulations is required.
- A genuine commitment to quality on behalf of the company while building a corporate culture committed to excellence is mandatory.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently will stand; walk; and lift and/or move up to 50 pounds. (greater weights may be required with the use of an assistive device). The employee occasionally will climb or balance; stoop, kneel, crouch or crawl; and taste or smell.
Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring a