Job Summary
As the division financial lead, you will be a vital part of our dynamic team, ensuring the efficient and effective financial operations of our company. Your responsibilities will span a wide range of financial tasks, including cash forecasting, Pamp;L preparation and review, balance sheet reconciliations, financial job reviews, accounts payable and receivable management, lien notice preparation, pay applications, payroll oversight, vendor requests, customer account management, bank reconciliation, expense management, and HCP operations, accurate job cost posting. Your deep understanding of accounting principles, exceptional attention to detail, and ability to manage multiple tasks will be essential in this role. Proficiency in QuickBooks desktop, NetSuite, Procore, and prior experience in the construction industry will be advantageous.
Essential Functions, Duties, and Responsibilities
Tasks may include, but are not limited to the following:
· Preparation and review of Pamp;L and balance sheet statements for month-end close with adherence to the company financial closing schedule.
· Review expenses and ensure they are accurately coded to jobs.
· Review individual Job Pamp;Ls and identify issues that need to be addressed.
· Cash management by participation in weekly cash forecasting with a strong handle on cash position, expected receipts, and payments.
· Actively contribute to monthly Job review meetings with a focus on billing to drive financial strategy and planning.
· Ability to track and administer incoming payments from GCs to outgoing payments to vendors underpaid when paid terms.
· Conduct a comprehensive monthly review of accounts payable statements to ensure the accuracy and completeness of job costs and vendor liabilities.
· Craft 1st and 2nd lien notices using templates, verify the accuracy of owners' information on the County Appraisal District and prepare mailing materials.
· Prepare and file monthly sales tax returns.
· Prepare pay applications in alignment with the pay cycle, including the creation of AIA Forms and any additional forms required by the general contractor.
· Review payroll preparation for accuracy including tax deductions and staff hours from T-Sheets and QuickBooks.
· Respond to inquiries from vendors about balances and payment status after a thorough review of vendor history.
· Address customer inquiries regarding balances of vendor payments and prepare and send waivers as necessary.
· Monthly bank and credit card reconciliations.
· Log received checks in HCP as needed and enter cash receipts from HCP to QuickBooks for ACH deposits.
· Participate in yearend external Audit.
Qualifications: Education, Experience, and Skills
Education:
· A deep understanding of accounting principles.
· BS in Accounting or Finance.
Experience:
· Minimum of 3-5 years accounting experience as a Controller or Accounting Manager
· Construction Accounting experience preferred.
· Strong understanding of construction job percent completion accounting preferred.
Skills:
· Exceptional attention to detail with the ability to efficiently manage multiple tasks,
· Proficiency in QuickBooks desktop (advantageous)
· Knowledge and experience working in NetSuite and Procore are beneficial.
· Intermediate to advanced working knowledge of Excel.
· Strong customer service skills.
· Self-motivated, quick learner, resourceful.
· Attention to detail analytical and organizational skills.
· Demonstrated ability to handle multiple assignments/prioritize.