Administrative Specialist III - BCIS
Amarillo College, United States

At Amarillo College, our mission is:Transforming our community and economy through learning, innovation, and achievement.Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Administrative Specialist III for BCIS who will be all-in on our mission and who will support the Department of Business and CIS in daily operations, focusing on creating systems to enhance program productivity and efficiency. Strong written and verbal communication skills are essential for effective collaboration with internal and external stakeholders. Proficiency in digital technology is required for performing daily administrative tasks.

Requirements

EDUCATION

Required: Associate Degree

Preferred: Bachelor’s Degree

EXPERIENCE

Required: Two (2) years of secretarial or administrative experience.

Preferred: Three (3) years of secretarial or administrative experience.

• Manage departmental operations, including travel arrangements, supply procurement, and requisition completion.
• Track and reconcile receipts for credit card statements and prepare credit card reports.
• Maintain inventory and distribution of supplies for each program.
• Ensure common areas (Lobby, Kitchen, Conference, and Copier room) are kept organized.
• Enter budget orders and prepare monthly reports for the department.
• Coordinate Continuing Education Courses and collaborate with faculty on textbook orders.
• Generate and distribute college reports to Chair and Coordinators.
• Handle phone calls, greet visitors, and manage inquiries.
• Schedule appointments and manage calendars.
• Maintain databases and filing systems, following college procedures.
• Assist in preparing and distributing correspondence, reports, and presentations.
• Handle incoming mail and materials, routing them appropriately.
• Manage scheduling, event calendars, and reminders.
• Coordinate conferences, meetings, or special events.
• Assist part-time staff with computer usage as required.
• As an Amarillo College employee, seek knowledge of and pledge to actively engage in a culture of caring striving to serve students, peers and the community by embracing the AC Core Values: Wow, Family, Fun, Innovation, and Yes!

• Ability to work well with a team or independently.
• Attention to Detail.
• Ability to be dependable and to show initiative.
• Skilled in Microsoft Office (i.e. Microsoft Excel, Outlook, PowerPoint, and Word).
• Organizational skills.
• Service Orientation and Social Perceptiveness.
• Task Prioritization and Time Management.

Notice:Applicants selected for employment will be required to undergo a pre-employment criminal history background check and possibly a pre-employment drug test.

Salary: Amarillo College - Salary Schedules (actx.edu), Pay grade 8 (salary is determined by Human Resources based on education, work experience and internal comparisons).

Physical Demands: While performing the duties of this job, the employee is frequently required to travel between offices and buildings, and requires the ability to lift, carry, push, pull and/or maneuver office supplies as needed.

Working Conditions: Must be willing to work a flexible schedule (days, nights, weekends, holidays, and varying events if necessary.)

Work Environment: This position operates in a professional office environment, routinely uses standard office equipment (i.e. computers, phones, copy and fax machines, filing cabinets) and is in a high traffic area with continual interruptions. Software commonly used includes Microsoft Office, Colleague, and various other educational applications. Work may also be performed outside of the office and with little to no supervision.

Commitment Statement: Amarillo College is dedicated to building a workforce that embraces a wide range of backgrounds and experiences, fostering a culturally aware team at every organizational level. Our goal is a faculty and staff that mirrors the distinctiveness of our community and is continually enhancing their skills and knowledge to better serve our entire student population.

Promotional Opportunity Policy: Under the Amarillo College Promotional Opportunity Policy, only current appointed or part-time non-appointed employees will be considered for a position during the first five (5) working days from not

Job Rewards and Benefits