Administrative Assistant
Style Crest Inc., United States
Job Description
Style Crest has a 50-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses.
We are looking for an experienced Accounting and Office Administrator, you will play a crucial role in supporting our company's financial operations and ensuring smooth administrative functions. As an Accounting and Office Administrator, you will be responsible for providing financial planning, reporting, analysis, and other accounting activities in alignment with the company's goals. Additionally, you will perform administrative office duties and support e-commerce operations.
Requirements
AR/AP RESPONSIBILITY:
Perform all Accounts Receivable duties including reviewing credit applications for open accounts, placing collection calls to past-due accounts, balancing deposits on orders, and completing month-end processes.
Perform all Accounts Payable duties including setting up automatic payments; coding monthly intercompany invoices; replenishing petty cash; balancing monthly company credit card statements for bank and entering monthly accruals.
Calculate monthly commissions.
Compile daily and monthly sales report for corporate sales.
Compile monthly sales tax report, balance to G/L, and send to corporate senior accountant.
Perform month end closing activities, including compiling profit in inventory.
Prepare various financial analysis related to product margins, expenses, etc.
Prepare monthly financial statements.
Complete other month end close activities as assigned.
Complete account reconciliations.
OFFICE RESPONSIBILITY:
Responsible for the timely and accurate billing functions.
Approve weekly timecards for Albuquerque non-exempt employees.
Calls for inspections and requests permits for AC and Furnace installations if needed.
Ensures technicians/sub-contractors complete paperwork correctly and thoroughly before submitting them for billing.
Helps with call backs, issues, or warranty related problems, submits and receives all warranty information and claims.
Calls retailer, dealer and/or homeowner to confirm order and validate information. Records notes of these conversations so helpful information can be seen by others involved in the process.
Helps coordinate via phone and email with outside sub-contractors to schedule the job.
Helps with customer requests or complaints received by telephone or by email. Ensures the appropriate level of attention is instituted to resolve these issues or to fulfill the customer requests.
Ensures all the necessary paperwork is completed correctly.
Develops and maintains positive relationships with internal and external customers
E-COMMERCE RESPONSIBILITY:
Responsible for on-line business operations including some purchasing, processing of orders, and managing Style Crest New Mexico on-line presence.
REQUIRED KNOWLEDGE, SKILLS amp; ABILITIES:
- minimum of 1-3 years’ experience working in an accounting department.
- Previous experience using QuickBooks.
- Proficient at using Microsoft Excel, Word and Outlook.
- Proficient with 10-key
- Written and verbal communication skills
- Detail oriented with a proactive mindset.
- A reliable team player who can handle multiple projects and priorities with accuracy and timeliness.
To learn more about our company please visit us at: https://www.stylecrestinc.com/
Benefits
- Health Care Plan (Medical, Dental amp; Vision)
- Life Insurance (Basic, Voluntary amp; ADamp;D)
- Vacation and Personal Time
- Short Term amp; Long Term Disability
- 401K with Company Match