Project Support Administrative Assistant
FEFA LLC, United States
Job Description
FEFA LLC is seeking a Project Support Administrative Assistant to support the Program Manager overseeing our contracts with our client. Working with staff assigned to applicable contracts and tracking their attendance, performance feedback, and communicating new hire information, i.e. equipment shipping information and initial training times.
EssentialFunctions:
Thispositionincludesbutisnotlimitedtothefollowing:
- AssistsProgramManagerwithrosterverificationandsubmittaltoclient,basedonrecruitedcandidates andtheirreturnedofferdocuments.
- ConfirmsreturneddocumentsandaddresseswithHR,followsuponquestionswithstaff.
- Communicatesnewhireinformation,attendancecommitment,trainingschedule, etc.
- AttendsnewHire Orientation,abletoaddressallcovereditems.
- Hasregularcommunicationwithallstafftobuildrelationshipsandworkonminimizingdropoff.
- Verifystaffhaverequireditemsforstartingontheirfirstday,followupwithstaffand Program Managerregardingmissingitemsorquestions.
- Tracksdailyattendanceagainsttimeenteredinto ADPandagainstCostPointorotherclient system(s).
- WorkswithHRonstafftroubleshooting,followingupregardingonboardingquestionsandthosewho arehavingtrouble.
- Tracksstaffresignationlists,noshows,ordelayedstartemployeeswithHRthroughout each week.
- Updatesrelevantspreadsheets,utilizingSharepoint,totrackemployeedata.
- TracksreturnedequipmentwithClientwhenemployeesterminate,verifieslabelsreceivedand equipmentshippedbythe termedemployee.
- MayassistHRwithactualonboardingdependingonclasssize.
- Otherdutiesasassigned.
Requirements
- FamiliaritywithMicrosoftOffice,and Sharepoint,particularlyExcelfamiliarity.
- Minimum2yearsinasimilar AdministrativeSupportRole.
Benefits
FEFA LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We offer a competitive compensation package including a competitive salary, medical benefits, PTO, holiday pay and more.