Executive Assistant
Wasserman, United States
Job Description
Wasserman powers the business of sports, music, entertainment and culture. We serve clients with exceptional insight, influence and creativity, while making a positive impact on our industry and each other.
Founded in 2002, Wasserman represents many of the world’s most iconic sports and entertainment figures, musical artists, brands and properties, empowering them to shape culture and captivate audiences worldwide. We operate globally across more than 45 cities, 23 countries and six continents. For more information, please visit www.teamwass.com.
Responsible for supporting the day-to-day needs of agents in the Department. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities. Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.
Role and Responsibilities:
- Support day-to-day schedules of agents, which includes managing calendars, appointments, travel logistics, interviews, and other commitments.
- Serve as gatekeeper for incoming queries for Executive; answer, screen, and direct incoming emails ensuring a high level of professional customer service and confidentiality.
- Coordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
- Schedule appointments, coordinate on and off-site meetings and special events, make travel arrangements.
- Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.
- Connect ideas and the flow of information between Executive and others related to client matters, including with respect to client projects.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.
- Maintain department databases and generate reports as required.
- Prepare documents and presentations under the supervision of executive management for meetings, including formatting and presentation layout.
- File and retrieve documents and reference materials.
- Works with Department VPs on logistics leading up to and throughout major events, including the draft, All-Star, Final Four and other events.
- Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
- Handle both company and Executive’s personal matters with discretion.
- Join phone calls and meetings, take notes for Executive and others, and provide meeting summaries to Department team members.
- Monitor Executive’s email to ensure responses are timely and that Executive stays on task and up to date. Prepare daily summaries of email communications requiring Executive’s attention.
- Contribute to a team effort by undertaking other special projects as requested.
Requirements
- Bachelor’s degree (sports management, business administration, comm., or finance a plus).
- Seasoned candidate with prior work experience supporting senior-level executives in the sports/entertainment industry required.
- Must be customer service focused and provide the best possible support to internal team members.
- Requires considerable flexibility in scheduling and the willingness to work nights and weekends. Due to the nature of the position, some after-hours coordination of schedules and travel may periodically arise.
- Requires a passion for sports and business.
- Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.
- Well-developed written and oral communication skills and ability to interact with people of all demographics.
- Strong analytical, organizational, and project management skills.
- Requires self-management and project management abilities.
- Ability to build strong and lasting relationships.
- Ability to anticipate problems and manage expectations.
- Ability to be efficient with a high attention to detail.
- Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.
- Polished, confident, and upbeat personality. Ability to collaborate and build credibility across all levels of the organization. Proven track record of successfully managing upwards.
Benefits
Base salary range: $65,000 - $75,000 plus bonus potential if applicable for role.
Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations