Juan amp; Only LLC, believes in perfectly planned and delightfully detailed productions. We’re searching for an experienced Project Manager by managing the production from ideation to execution. The ideal candidate is passionate, creative, and detail oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of production, event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and a wealth of best practices. S/He will also have excellent leadership skills and the ability to delegate responsibilities to meet quality expectations.
Requirements
DUTIES
· Define and document project scope, objectives and desired outcome
· Manage all aspects of the event planning process, including collaboration with subcontractors, venue
identification, menu development, overseeing design amp; printing of event materials,
· Set and manage stakeholder expectations, both internally and externally
· Prepare a budget based on project scope to avoid project overruns.
· Set and adhere to budgetary allocation
· Identify the client’s requirements and expectations for each production.
· Hire the right team, internally or externally, and provide training and coaching, if needed
· Estimate resource requirement, acquire it effectively and manage efficiently
· Design a work plan for each team member depending upon project requirement and member expertise
· Provide project updates to stakeholders as per demand and requirement
· Create and manage contracts with suppliers and vendors, ensuring timely deliveries
· Perform regular assessment of project execution to identify areas for improvement
· Be aware of industry best practices, techniques and standards, and encourage team members to use
them for effective project execution.
· Track project performance periodically to ensure both short-term and long-term goals are met
· Create and maintain detailed project documentation
· Undertake risk management to minimize potential risks
· Use the right tools and techniques for easier project management
· Ensure project delivery is on time, as per scope and within the allocated budget
· Manage interdepartmental coordination to ensure smooth project execution
· Manage all event set-up, tear down, and follow-up processes.
· Negotiate and contract with vendors for a variety of goods and services related to project.
· Compiles post event wrap up reports, evaluations and client summaries.
Skills Qualifications:
Our ideal candidate would possess the following:
* At least 2 years’ experience as a Project Manager, Event Planner or Coordinator preferred
* Proficiency in Monday.com or Project Management System preferred
* CAD Drawings or Rendering software
*Strong computer skills and proficiency in Microsoft Office, database management, spreadsheet applications,
* Strong negotiation, leadership, and planning skills
* Outstanding vendor management skills.
* Strong communication (written/verbal) and interpersonal skills.
* Proven track record of identifying and maximizing event opportunities.
* Excellent organizational, project management, time management skills and ability to cope with limited resources, seize opportunities and think creatively
* Ability to multi-task, remain calm and work under pressure in a fast-paced environment meeting deadlines
* Confidentiality, dependability, and effective work habits
* A commitment to the values and mission of the organization and ability to communicate an inspired vision or sense of core purpose.
* Demonstrated consistent high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet, and ability to maintain confidential information; knowledge of correct protocol for specific situations
* Must have a Car, Be 21 and Older
* Nights and Weekend work may be required based on project.