Senior Fiscal Coordinator - Accounts Payable
Golden Gate Regional Center, United States

Senior Fiscal Coordinator - Accounts Payable

Salary Range: $53,481 - $64,177

The Senior Fiscal Coordinator will ensure the accurate processing of Operations invoices from Vendors, in preparation for electronic fund transfer and check runs, Intermediate Care Facilities - State Plan Amendment (ICF SPA) Processing, and State Claims Processing each month

What you’ll Do:

• Processing and tracking all ICF- SPA financial data
• Mail the summary amp; detailed billings to providers.
• Review and correct ICF SPA Error Report.
• Create and maintain receivable detailed worksheet to match General Ledger for ongoing process.
• Update the receivable worksheet and prepare outstanding invoice listing for individual provider. Email reminders to providers for payment.
• Follow up on delinquent providers.
• Reconcile the monthly receipt worksheet and General Account.
• Transmit monthly delinquent report to DDS on 5th of each month.
• Communicate with Department of Developmental Services Intermediate Care Facilities (DDS ICF) team.
• Monthly State Claim Reimbursement
• Prepare monthly transfer of fund worksheet for all accounts
• Post all the activities
• Reconcile amp; balance transfer funds in the Master Account
• Reconcile the general ledger with regional center claim cost report after all units complete check runs and make adjustments
• Prepare DDS claim form and submit to DDS for reimbursement after approval by Controller
• Operations A/P
• Process payments to non-purchase of service (POS) vendors and for any Operations related reimbursements
• Verify vendors’ billing information from vendor and make adjustments if needed
• Maintain proper documents for payments or reasons for non-payments and for adjustments, etc.
• Resolve problem issues with vendors and staff in compliance with department procedures and maintain communication throughout the process
• Prepare fund transfer requests
• Perform or coordinate reconciliations of Operations A/P Accounts
• Maintain a complete set of accounts records for A/P Operations
• File all invoices, purchase orders, and all claim reports
• Maintain Help Fund, Supported Living Services (SLS), and Zief Accounts
• Prepare check for Help Fund, SLS and Zief Accounts
• Daily review positive pay exception from the Bank, place stop payment, get image on demand when it is needed, and transmit manual issue check
• Electronic filings Journal Entries update reports, State Claim reports, etc
• Mail annual 1099 Form
• Maintain operation Purchase Order log
• Maintain Data Safe Transmittal, perform filing and annual purging within scope of responsibilities
• Communicate and resolve issues with internal and external customers
• Fill in numerous functions within the department as needed and crosstrain others in unit duties
• Interact with and assist other internal units
• Participate in special projects and assist with additional duties or tasks as assigned
• Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPPA) and the California Lanterman Act

Requirements

RequiredQualifications:

Education/Training:

• 4+ years post-secondary education with three years work experience
• Bachelor’s Degree or equivalent may be substituted for two years work experience

Experience:

• 4+ years professional experience in accounting or related field

Competency Traits:

• Accuracy and Accountability
• Provide team with direction and purpose focused on quality, efficiency and client outcomes
• Foster Teamwork
• Problem identification and analysis; analytical thinking
• Successful implementation through follow-up and project management
• Self-direction and initiative
• Flexibility and Adaptability
• Customer Orientation
• Attention to Detail
• Ability to prioritize
• Demonstrate respect and cultural awareness; effectively manage own reactions
• Build partnerships and trust through collaboration, active listening and an openness to new ideas
• Understand and effectively react/adapt to multiple and competing priorities on the job; use knowledge and expertise to focus on key job outcomes

Skills:

• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Oral communication: ability to convey complex information and ideas in a clear, conci

Job Rewards and Benefits