Administrative Assistant
Vector Atomic, United States
Job Description
Vector Atomic is building quantum devices for applications including GPS-free navigation and timing, geophysical exploration, and telecommunications. We are focused on delivering near-term products that take advantage of the exquisite properties of quantum systems. Our devices are designed with the form, fit, function, and cost for the real world.
We are seeking an Administrative Assistant to join our growing Operations Team, This position will primarily provide assistance to the Operations Department with conference and meeting set-ups and catering orders, as well as reception coverage, stocking, organization and clean-up of kitchens, supply rooms, conference rooms. This role will report to the Senior Executive Assistant.
Our rapidly growing team of 50 plus brings an innovative but practical approach to developing quantum devices. If you'd like to work on transformational technologies in a dynamic, team-oriented environment, come join our team!
Requirements
What You'll Do:
- Welcome guests, clients, or vendors, ensuring a positive experience and directing them to the appropriate individuals or departments
- Monitor and manage office supplies, equipment, and inventory, ordering and restocking as required for daily operations
- Maintain kitchens, stocks supplies, ensures cleanliness of space and appliances
- Assists with mail operations, incoming and outgoing mail, processing shipment requests for UPS or FedEx and acceptance of packages
- Assist with special projects and initiatives as assigned by the executive team
- Coordinates logistics for meetings, including room setup and catering
- Responds to and resolves administrative inquiries and questions
- Provide other administrative support as required to support the teams’ priorities and activities including coordinating with IT, Facilities and HR functions
- Additional functions may be assigned as deemed appropriate
What We're Looking For:
- Strong written and verbal communication skills and attention to detail
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
- Proficiency in Microsoft Office suites (Outlook, Excel, Word, PowerPoint)
- Ability to maintain confidentiality at all times and cooperate with all levels of staff
- Ability to work independently with minimal supervision and as part of a team
Minimum Qualifications:
- 1-3 years of administrative experience
- High school diploma or equivalent
- US export control laws require U.S. persons including U.S. citizens (born or naturalized), lawful permanent residents, and certain categories of refugees, and asylees
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Benefits
At Vector Atomic we value teamwork, open and honest discourse, and work-life balance. We are an employee-owned company with competitive compensation and benefits including:
- Platinum-level family health coverage (medical, dental, vision)
- Health and dependent care Flexible Spending Accounts (FSA)
- Employer 401(k) contributions
- 20 days of paid time off / 10 paid holidays
- Paid parental leave
- Stock ownership plan
- Fully stocked kitchen
Pay Range
We provide market-competitive compensation packages, inclusive of base pay, performance bonus, benefits, and equity. The pay range for this position is $50,000 to $75,000 including annual bonus. It's atypical to be hired at the top end of this range for the role, as actual pay is based on several factors, including job-related knowledge, skills, and experience level.
Vector Atomic is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other classification protected by law.
Vector Atomic does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or HR team.