Executive Assistant to CEO
Imagine.io, United States
Job Description
Imagine.io’s mission is to make 3D simple for everyone. We believe that simplicity in 3D visualization is critical for creating engaging visual content at scale. To go beyond the traditional 2D-3D canvas and create contextual, photo-realistic, and interactive experiences with ease and simplicity will come from vision and creativity. We are working to scale our 3D technology with generative AI models and easy-to-adopt UX, so brands, retailers, and individuals are empowered to generate visual content using 3D.
Imagine.io is financially backed by top VC firms.
Our Product Video -https://www.youtube.com/watch?v=dI3M-Ayrk9g
To learn more, log onto our website- https://imagine.io/
Designation: Executive Assistant to CEO
Job Location: Austin, Texas, US (Hybrid)
Job Type: Full-Time
Pay:$70,000.00 - $80,000.00 per year
Start Date: ASAP
Job Summary:
We are seeking a highly organized and proactive Executive Assistant(EA) to provide comprehensive administrative support to our executive team. The ideal candidate will be adept at managing multiple tasks simultaneously, possess exceptional communication skills, and exhibit a high level of professionalism and discretion in handling confidential information.
What do we expect you to do?
- Calendar Management:Coordinate and manage executive calendars, including scheduling appointments, meetings, and conference calls, while prioritizing conflicting requests and ensuring efficient use of time.
- Travel Arrangements:Make travel arrangements, including booking flights, accommodations, and transportation for executives, ensuring cost-effectiveness and adherence to company travel policies.
- Communication Management:Serve as the primary point of contact for internal and external communications for the executive team, including screening and prioritizing phone calls, emails, and other correspondence.
- Meeting Coordination:Prepare meeting agendas, materials, and presentations, and coordinate logistics for meetings, conferences, and special events attended or hosted by executives.
- Document Preparation:Draft, edit, and proofread documents, presentations, and reports as requested by executives, ensuring accuracy, clarity, and adherence to company standards.
- Information Management:Maintain organized filing systems and databases, both electronic and hard copy, to ensure easy retrieval of documents and information as needed.
- Expense Management:Track, reconcile, and process expense reports and invoices for executives, ensuring timely submission and compliance with company policies.
- Special Projects:Assist with special projects and initiatives as assigned by executives, which may include conducting research, preparing summaries, and coordinating cross-functional teams. Acting as a liaison between the leaders and teams, by transmitting directives, instructions, and assignments and following up on the status of assignments
- Relationship Management:Build and maintain positive working relationships with internal stakeholders, external partners, and clients on behalf of the executive team.
Requirements
- Must have Bachelor’s degree.
- 5+ years of relevant work experience of working in similar capacity at a startup or mid-sized organization in multiple time-zones.
- Experience in managing multiple priorities, administrative coordination, and logistics
- Must work on Central Standard Time(CST).
- Proficient in project management, multi-party coordination, managing multiple executive calendars.
- Familiarity with Google Suite, Canva, Hubspot and Excel.
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Process-oriented: Demonstrable commitment to following processes, documentation, etc..
- Proactive with a go-getter attitude.
Benefits
- Freedom to explore and implement your own ideas
- Our company culture is our top priority
- Our hardworking team loves making a significant positive impact on our customers andhaving fun while doing it
- Our core values include taking ownership own it, keep growing, learning and evolving,work-life balance, and always helping and elevating others.
- Family Culture
- Learning amp; Growth Opportunities