Accounting Assistant Payroll Coordinator
Choice Property Resources, United States
Job Description
Choice Property Resources is a well-established, business-to-business professional services firm seeking a full-time Accounting Assistant amp; Payroll Coordinator to support the accounting department. The ideal candidate should have strong Excel skills, QuickBooks desktop or enterprise experience, the ability to exercise sound judgment and discretion in a variety of situations and possess strong written and verbal communication skills. The Accounting Assistant and Payroll Coordinator will be able to thrive in a fast-paced, energetic environment and adjust to changing priorities with ease. Overall, this position will spend approximately 70% of their time on accounting duties.
Note: This is a fully - remote role and is open to individuals who reside in Traverse City / Northwestern Lower Michigan area only. To work from home, you do need a dedicated workspace that is free from distractions and background noise. Ability to meet in-person occasionally.
Choice Property Resources has over 25 years of experience representing multifamily properties with telecom and other service contracts. We are a successful organization in growth mode--a seven-time winner of the Columbus Business First Fast 50. Check us out at www.choiceprop.com.
Choice Property Resources is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.
Requirements
What You Will Do
Accounting Duties:
- Match incoming receipts with existing accounts
- Assist with the audit process for vendor payments
- Post and upload outgoing ACH data
- Email outgoing payment information to clients
- Assist with missing payments follow up with vendors as needed
- Maintain subsidiary ledgers for customer accounts
- Record and research transactions in Salesforce
Payroll and Benefits Coordinating Duties:
- Process change-of-status forms
- Track and implement monthly payroll related details (payrates, PTO, benefits enrollment, etc.)
- Coordinate retirement program (401K enrollments, notifications, reporting, etc.)
- Coordinate review of benefits programs with CES and company leadership
- Assist with annual open enrollment
- Coordinate employer paid benefits
- Onboarding / offboarding coordination
- Coordinate assessments, background checks, drug screenings, reference checks, etc.
- Prepare quarterly incentive program results
Administrative Duties:
- Scanning and distributing documents internally
- Mailing checks
Assist Operations initiatives as needed and additional duties as assigned
Who You Are
- You are comfortable with maintaining detailed reports and ledgers and importing/exporting data.
- Youhave a thirst for learning and innovation. This is a fast-paced environment where processes change and evolve.
- You arepersonable, professional, and responsive. You’ll be dealing with team members of all levels and your behavior reflects on the company.
- You can think critically and prioritize effectively.
- You areflexibleandadaptable.Priorities will shift frequently, and you’ll need to be ready to refocus efforts while balancing lower priority tasks.
- You are the mostorganizedperson on the team. You plan everything down to the minute and nothing falls through the cracks.
- Youpay attention. You notice detail and can connect the dots between ideas. You anticipate someone’s needs and use that to plan ahead.
- You arediscreet. In this role, you’ll be privy to confidential information. Keeping a sense of confidentiality and professionalism is necessary at all times.
What You Need to Have
- Two-five years of bookkeeping experience
- QuickBooks Enterprise, QuickBooks Premier and/or other major accounting software experience
- Analytical experience a plus
- Intermediate proficiency using Microsoft Excel
- Experience creating analyses, charts and/or advance Excel functions are a plus
- Experience across MS Office products; Ability to learn new technology as needed
- Experience with Salesforce a plus
- Excellent communication skills, both verbal and written
- Ability to travel up to 5% of the time and the ability to meet in person locally on occasion
- Two- or four-year degree in ac