Office Manager/Executive Assistant
Droplette, United States
Job Description
Droplette is revolutionizing drug delivery: we are building a disruptive needle-free platform technology with groundbreaking applications in cosmetics, gene delivery, and healthcare.
Are you ready to showcase your skills in a highly visible role as the Office Manager for a dynamic and growing company? Droplette is looking to hire an office manager who has amazing customer relations skills to provide the highest level of customer service to colleagues. To be successful in this role, you must enjoy working with people and embody the work ethic and "can do" attitude that will allow you to seamlessly multi-task and follow through on a wide variety of projects. You'll interact with every department within our organization, one of the benefits of being in such a visible role.
This position requires the handling of all information with professionalism and integrity. As part of our dynamic environment, you will feel a sense of accomplishment as you develop your technical, social, and administrative skills, as well as see your efforts contribute to meeting the needs of our overall team.
A DAY IN THE LIFE
As the main point of contact for our 20+ team in the Boston office and various locations. Your day will start at 8:30 by opening the office, turning on the lights and confirming all meeting spaces are ready for the days' meetings. Next, you will review the executive member's schedules, confirm candidate phone screens and interview, confirm all needed lunch orders are placed and conference rooms are booked. Next, check each conference room schedule for any declined meeting that needs to be booked into a new conference space, along with removing any meetings that have been canceled.
Now it is time to stock the kitchen for the day, along with organizing the pantry and taking inventory. Finally, it is 9 am and the team will start trickling into the office and peppering you with requests and questions. Prioritization is key as some requests will be more important/time sensitive pulling you away from your other duties.
Once you finish the kitchen you will have a chance to review your emails and order all the food or supplies you need from the inventory you took while setting the kitchen up. Be prepared to be interrupted about every 5 -7 minutes: employees needing assistance for a variety of reasons, broken laptops, TVs not working, outgoing mail, software issues, help to book a hotel and/or travel, incoming deliveries and more. It is important to attend to the packages, and mail as they arrive so it does not pile up, as it tends to do so quickly. By now everyone will have made lunch plans, 90% of the office eats out for lunch, as we are located in Downtown Boston near great restaurants making it hard to choose what to eat for lunch every single day!
After lunch, you will most likely come back to deliveries - such as the groceries you ordered in the morning will arrive, usually, seltzer will need to be restocked after lunch as well. For the rest of the day, guests will visit the office, interview candidates will be walking in, and as all employees will be reaching out for assistance. It will be your job to keep these interviews on track, making sure each team member is starting on time. Time flies and now it's 5 pm and you will wonder where the day went! I can promise you no two days will be the same, and you will never find yourself bored during the day, it is a fast paced office with a number of balls in the air at all times!
No matter the day or what is happening you must possess a zest and enthusiasm for welcoming all of our guests and passion for and providing our employees with a best in class office experience.
In addition, the following responsibilities are yours:
- Office budget and follow up including ordering and purchasing of all office supplies.
- Manage office facilities including furniture, kitchen area, meeting rooms. Order office supplies, and ensure that common areas and kitchen areas are equipped and kept clean.
- Nurture and maintain positive working relationships with all company vendors, cleaners and the property management company.
- Coordinate the maintenance and repair of facilities, office equipment, and technology for the office.
- Support office moves and build-outs.
- Recommend office improvements to enhance our culture and employee wellness.
- Support HR as needed.
Still with us?
We’re ready to meet you if you wake up every day eager to get your hands dirty in a high growth start-up atmosphere.
The Droplette team is driven to make an impact in medicine and consumer healthcare by harnessing hardware and technology. The ideal candidate for this role will join us on our mission to push the limits of molecular delivery and be enthusiastic about working with a constantly-growing company. We are seeking candidates th