Executive Assistant - Tampa, US
Corin, United States

Corin is seeking an Executive Assistant in a newly created role reporting to the President of Corin USA, the Executive Assistant provides high-level administrative support. This is a highly visible position requiring the ability to anticipate needs, troubleshoot, think creatively, and offer solutions with a high level of professionalism and confidentiality. The Executive Assistant also supports Corin’s US-based Chief Technology Officer and our Chief of Quality and Clinical Affairs, who are responsible for global business functions.

Corin is a medical device business with innovative robotically assisted platforms for joint replacement surgery. Corin offers a unique combination of clinically proven hip amp; knee solutions and world leading technologies, our OMNIBotics amp; OPS systems utilize intelligent instrumentation to give surgeons the ability to perform patient-specific procedures with high accuracy, with more consistent results and improved recovery rates.

The main responsibilities of an Executive Assistant are to:

• Act as gatekeeper, triaging incoming requests and responding on behalf of the executive when appropriate
• Triage incoming correspondence and respond directly or draft replies when appropriate
• Organize and manage the schedules for the Executive Team based in the US using Outlook calendar
• Schedule meetings and all logistics such as preparing distributing pre-meeting materials
• Planning all aspects of on-and offsite events including agenda preparation, food planning, invitations, accommodating guest requests
• Arrange executive travel including flights, hotels, ground transportation and other accommodations
• Answer inquiries in a timely and professional manner
• Act as the point of contact between the executives and internal and external stakeholders
• Meet and greet VIP visitors to the office
• Prepare PPT presentations for internal and external use
• Submit expenses using Concur software
• May attend meetings to record minutes, summarize action items and assignment of actions
• Handle confidential business matters with diplomacy, tact, and integrity

Requirements

The ideal Executive Assistant will have / be:

• Extremely well-organized administrative professionalism
• Able to establish and self-manage priorities in a fast-paced, high-growth environment
• 5-7 years of previous administrative experience in working with multiple C-level executives or senior leaders in a corporate environment
• Expert level skills in Microsoft Office Suite including sophisticated PowerPoint abilities
• Strong Outlook calendar experience
• Flexible, positive, and proactive attitude
• As a highly visible representative of Corin, excellent communication and presentation skills, including the ability to comfortably interact with external contacts and internal staff representing a wide variety of backgrounds
• Total discretion in handling confidential information

Corin is an equal opportunity employer. Qualified applicants are considered without regard to age, gender, race, creed, colour, national origin, ancestry, marital status, sexual orientation, gender identity, disability, veteran status.

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