Human Resources Assistant
Colliers International, United States

Colliers Mortgage Holdings (CMH) LLC is a diversified financial services firm that was founded in 1977 and has since been entrusted with $24 billion of client assets. The Human Resources (HR) Assistant will provide administrative, benefit, staffing, and employee relationship support to all CMH business lines: Colliers Securities, Colliers Mortgage, and Colliers Insurance.

Essential Duties amp; Responsibilities

• Assists with the recruitment and interview process that may include job postings, scheduling interviews, and follow-up correspondence
• Assists with new employee orientation including scheduling, preparing new hire items, paperwork and other items as requested
• Maintains accurate and up-to-date human resource files, records, and documentation
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff
• Verifies I-9 documentation and maintains books are current
• Assists with year-end benefit renewal process and open enrollment
• Conducts research for department as needed on regulations, policies, etc.
• Updates and maintains electronic benefit information available to employees
• Administers tuition reimbursement program, wedding amp; baby gifts, service awards and charitable matching gift program
• Assists in writing the weekly employee newsletter
• Typing, copying, scanning, filing, composing letters and other clerical functions
• Assists with additional HR related special projects as assigned
• Performs other related duties as required and assigned

Requirements

Required Education and Experience

• Associates Degree required
• Bachelor’s Degree in Human Resources, Communications, Business; or equivalent combination of education and experience preferred
• Up to 3 years of preparatory or related experience
• Professional/Financial services experience preferred
• SHRM Certification preferred

Job requirements

• Knowledge of HR theories, practices and laws is required
• Confidentiality, tact and discretion when dealing with employees is required
• Strong verbal, written and interpersonal communication skills and the ability to interact effectively with all levels of employees, including senior management is required
• Experience with HRIS systems preferred; experience with UKG (Ulitpro) software a plus
• Experience working in an HR department preferred
• Experience in administration of benefits and other HR programs preferred
• Strong organizational skills and a high attention to detail is key
• Proficiency with computers, including Microsoft Office products required
• Due to the confidential nature of this position, cannot be a relative of an employee of Colliers Securities or its affiliates
• Regular and reliable attendance required

Benefits

We offer a comprehensive benefits package for employees and their families including medical and dental plans; 401k plan including company matching; firm funded life and disability insurance.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Job Rewards and Benefits