Admin and Accounting Assistant - Part Time
Atlas Lift Tech, United States
Job Description
About the Company:
Atlas Lift Tech, Inc. transforms the way care delivery organizations deploy and manage comprehensive Mobility programs through our innovative Mobility Coach Model and Mobility Tracking Software Platform. Mobility Coaches are specially trained and become integrated into each facility helping to empower care staff through supportive bedside training methods, reducing provider injury, mitigating risk and boosting caregiver morale. Along with the Mobility Coaches, we embed our proprietary software system, LiftTracker, into each facility to provide real-time task tracking and scheduling. As such, the platform delivers predictive analytics containing operational reporting data to enable efficiencies and improvements within patient mobilization. We pride ourselves on our mission to produce a sustainable culture of safety, making a difference in the lives of everyone around us. We are a fast-growing healthcare services company partnering with healthcare facilities across the United States and channel partners across the globe. The quality of our people is our highest priority and we invest in them to grow with the company in turn that helps us to grow! If you would like to be part of a company where over 90% of our employees enjoy their jobs, here is an opportunity for you!
About the Role:
As the Admin amp; Accounting Assistant, you will report to the Accounting Manager and support the Finance and Accounting team with a variety of accounting functions. In addition, you will also coordinate travel arrangements for internal employees. This part-time non-exempt position is based out of Atlas Lift Tech Headquarters in San Ramon, CA.
Compensation: Hourly wage expected around $22/hour, depending on experience.
Requirements
Duties and Responsibilities:
- Research and arrange business-travel logistics, such as air travel, rental cars, lodging options, etc. including processing the Credit Card Authorization Form or other documents as needed
- Handle all timely communications with relevant parties to provide travel details
- Serve as a liaison between Atlas and any third-party travel agencies
- Review all reservations for accuracy, cost-effectiveness and policy compliance
- Check-in newly purchased scrubs
- Accurately record issues regarding incoming scrubs
- Work closely with the Human Resources team to monitor incoming/outgoing scrubs
- Reorder scrubs when inventory is running low
- Review receipts and match to credit card expenses with extreme accuracy
- Conduct audits to ensure that expenses paid are valid business-related expenses
- Process invoices received (Including reviewing, verifying and researching) and set up for payment
- Prepare and perform check runs
- Reconcile accounts payable transactions
- Monitor accounts to ensure payments are up to date
- Produce monthly reports and assist with month end closing
- Maintain accurate historical records and confidentiality of organizational information
- Prepare annual 1099 documents
- Assist with various office support needs
- Assist with various projects, errands, etc.
Skills and Qualifications:
- Bachelor's degree from a four-year college or university in accounting or a related field, or work experience that demonstrates the above skills
- Outstanding interpersonal communication and strong written and verbal skills
- Attention to detail and outstanding organization skills
- Excellent problem-solving skills; exercise a creative, flexible, and collaborative approach to problem-solving
- Experience coordinating and booking travel
- Ability to juggle multiple tasks simultaneously with strong accuracy
- Confidence; be bold and decisive but ask for help when needed
- Team player and self-starter
- Ability to work effectively as part of a diverse team in a fast-paced environment with multiple time-sensitive projects
- Ability to be physically present at the designated work location during business hours
Benefits
At Atlas we pride ourselves on the quality of our people, and we invest in them in hopes that each individual will not only grow with the company but also help us grow. From the executive leadership team to the mobility coaches, we genuinely enjoy what we do and are proud to be the pioneers in SPHM. Employees are valued and appreciated, and we let them know it. How many companies do you know that sends each employee a birthday card and a personalized memo from the COO on their work anniversary, and has fun quarterly contests with awesome prizes?!
Our benefit package is very robust and is always evolving. Below is a list of some of the benefits to working at Atlas HQ:
- Compet