Your community:
We’ve always been ambitious for the work and optimistic for the world, pushing what’s possible, exploring new ways of doing things and using our creativity to make a difference. Our Engagement community helps our clients navigate their points of inflection and turn ideas into reality. We are a team focussed on delivering excellence for our clients and their project, and always with one eye on the future to make the impossible seem effortlessly possible every day..
Your role:
Our Senior Engagement Managers focus is on driving the programme to achieve the impossible. Working across two-three projects with the engagement client lead or principal/ executive director in another community who will own the overall client relationship, you will shape a mixture of individual workstreams and overall client programmes.
While providing Programme planning and direction, you ensure that you are still able to deliver the fundamentals of financial administration and project and team coordination while beginning to provide an active contribution to new business and fostering the client relationship to provide further work.
We expect you to drive the work by mastering your craft, solving complex problems, taking responsibility for the detail, embracing feedback and constant changes on projects. You are consistently proactive, accountable and responsive, instantly adapting to any situation.
You are responsible for:
Program planning and management
- Writing complex programs of work (multiple workstreams, stakeholders and engagement groups)
- Continuing to manage client communication best practice throughout delivery from generating to maintaining time plans, to sharing meeting agendas and writing and following up with meeting notes
- Convincing the client and teams on changes that may need to be made on the program
- Presenting ‘how we work together’ and the program of work, as well as managing the agenda for working sessions
- Stating to build a point of view and shape the content of the work being developed
- Embracing client feedback and being a positive voice within the team maintaining morale and motivation
Project coordination
- Running projects from briefing through to delivery
- Managing resourcing needs each week, keeping it up to date and ensuring the relevant parties are informed
- Being on point as main day-to-day contact across delivery
- Managing multiple work streams and client program on track
- Providing support to Senior Engagement Director on larger pillar projects
- Supporting the team across communities to deliver the work
- Checking the quality of the work before it goes out
Client relationship building
- Focusing on Senior Brand Managers
- Spotting and acting on new business opportunities
- Working with project leads to form program farming plan for the year to work towards
- Extending or going deeper into existing business areas
Financial administration
- Demonstrating financial administrative excellence on projects this includes reviewing teams timesheets, expenses, managing POs, billing schedules, checking invoices, chasing payment, financial tracking and profitability and revenue recognition
- Anticipating financial issues and shaping solutions together with client leads
- Starting to negotiate tricky financial conversations with clients and procurement, with the support of a client lead
- Managing and Inputting into contract negotiations
New business contribution
- When available, managing small to medium size pitches with the engagement client lead or principal/ executive director in another community
- Keeping client creds up to date
Engagement and the wider Wolff Olins community
- Being a present and active member in the Engagement and wider Wolff Olins community including:
- Being a positive and confident voice in the community
- Managing specific objectives given by the head of the community Starting
- Advocate for Engagement standards and role within the business
- Managing internal initiatives and events when needed
Our focus on people and the world:
Wolff Olins believes in creating an environment where people can bring their whole selves to work. We are interested in our people having diverse points of view and different perspectives on the world. We set out to equip our people with the knowledge, confidence and tools to do the best work of their lives. Our purpose is to help our people create transformative brands that push businesses, people and the world forward.
Requirements
You will:
- have experience in managing small scale brand transformations
- be confident in running small to mid-si