Administrative Assistant for Real Estate Brokerage
Ventra7, United States
Job Description
Ventra7 (V7) is not your traditional real estate brokerage. We don't list properties and sit on our asses until someone sees the sign out front. At V7, we work as partners with commercial and residential owners to maximize the value of their assets by optimizing performance and creating meaningful tenant experiences. We do this through hands-on management, innovative technology, and unique lease structuring methods.
We are looking for a rock star admin assistant to help us take over Los Angeles. Optimal experience would be someone who is used to handling a fast-moving Realtor or an office full of Realtors. We are seeking an organized, energetic, cheerful, enthusiastic team-player who is proactive and can anticipate problems and solve them. We are seeking an administrative person who is reliable and detail-oriented. Our work is varied and never dull! The candidate must be computer-savvy. The more Real Estate contractual and administrative knowledge, the better. We must stress this position is primarily a back-office support position, though the applicant should be comfortable should assisting with client showings. We can offer a part or full-time flexible work schedule position which will include some evenings and weekends.
Requirements
- General Administrative: Manage schedules, emails, and correspondence, General troubleshooting, and ability to streamline processes.
- We need a team member to help keep organized, grounded, protected, and on-track.
- Team Coordination- Interact and liaison between various team members, including Realtors, other members of the executive staff, Graphic Designers, and Marketers
- Contract Writing and Transaction Management: Candidates should be able to write first drafts of Real Estate Contracts, collect and process documents, and set up documents for electronic signature.
- General Office and Reception: Answer the phones, manage email, voicemail messages, and paper correspondence. Utilize computer skills, as well as photocopy, scan, fax, and manage office supplies.
- General Technological Proficiency: Importantly, the candidate must be comfortable with problem-solving in various software and hardware platforms, including not only MAC and PC platforms but also Adobe and Microsoft Office Suites. Familiarity with Customer Relationship Management (CRM) software platforms is beneficial, but not mandatory.
- Sales: Outreach, educate, and schedule appointments with owners, landlords, property managers, and or other potential clients for our tech and media services.
Requirements:
- Prior Real Estate Management-Level Administrative, Transaction Coordinator, Sales or Executive Assistant Experience.
- Computer literate in Mac, iOS, and PC
- Experience with ARMLS, Transaction Desk, Zipform, DocuSign, Authentisign, SkySlope.
- Proficient in Google Drive and Microsoft Office Suite, specifically MS Word and Excel;
- Excellent communication and writing skills
- Excellent customer service skills and etiquette
- Detail-oriented and organized
- Ability to multi-task and problem solve
- Working reliable vehicle
- Must be willing to work some weekends and evenings.
- Strictest Confidentiality and Discretion is mandatory.
Benefits
We offer highly competitive compensation, depending on qualifications and experience, plus a bonus structure.
If you are interested in becoming a real estate agent and getting your license we will support and reimburse costs.
Our Equal Opportunity Promise
We are committed to fair hiring practices and operate as an equal opportunity employer. We do not discriminate on the basis of race, sexual orientation, age, marital status, religion, or nation of origin. We pride ourselves as being exceptional leaders and members of our community and we're committed to treating all our potential employees with the same level of care and respect.