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Administrative Assistant - Legal
Firefly, United States
Experience
1 Year
Salary
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
As mentioned in job details
Total Vacancies
1 Job
Posted on
Apr 9, 2021
Last Date
May 9, 2021
Location(s)
Job Description
FIREFLYFirefly is a category-defining and fast-growing Silicon Valley ad-tech startup. We aim to take the Out of Home advertising platform and make it truly digital. Our investors are some of the best VCs in Silicon Valley, including Google Ventures. Firefly operates a network of Internet-Connected Digital Screens on taxis and rideshares in the most impactful markets in the US; thereby serving location and time-dependent advertising and content for brands such as Colgate Palmolive, Salesforce, Lyft, Puma, Adidas, United Airlines, and many others.
The Administrative Assistant - Legal is responsible for providing administrative/legal assistant support to the legal department and other departments such as finance, human resources and facilities.Main Responsibilities- Provide administrative support to the General Counsel and Chief Financial Officer
- Prepare company filings, maintain corporate licenses and handle insurance-related matters
- Provide contract support for standard corporate agreements, such as non-disclosure, employment, marketing, and independent contractor agreements
- Maintain the legal contract management process by tracking contract status, prioritizing contracts for review, and processing executed contracts in accordance with department procedures
- Maintain efficient legal filing system and manage retention of electronic and paper documents (e.g. contracts, employment agreements, NDAs, and other key documents)
- Provide other support to the human resources, finance and facilities functions
Key Skills- Proficiency with MS Office, including intermediate-advanced skills with Outlook, Word, Excel amp; PowerPoint
- Ability to appropriately handle critical information and sensitive situations in a timely manner
- Flexibility to handle a variety of tasks and shift priorities simultaneously.
- Self-motivated, enthusiastic and customer service oriented.
- Excellent organization and time management skills
- Ability to remain calm under pressure and handle a variety of situations with peers and leaders in a professional manner
- Ability to work effectively with others in a fast-paced organization
Required Qualifications- Bachelor’s degree
- A minimum of five years’ experience working as an administrative assistant preferably in an in-house setting (legal department)
- Must possess excellent, quick analytical skills, as well as planning and organizational skills
- Must be an independent thinker and able to make quick decisions based on rational processes
- Proven ability to collaborate as well as work independently
- Thorough knowledge and experience in Microsoft Office products (Word, Outlook, Excel)
- Able to quickly read and analyze complex information and to share that information in sharp and pointed ways that have impact. Ability to develop recommendations for approval.
- Demonstrated aptitude for learning new subjects and technologies
Firefly Is An Equal Opportunity Employer. All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability.
To all recruitment agencies: Firefly does not accept agency and unsolicited resumes. Please do not forward resumes to our Firefly employees or any other company location. Firefly is not responsible for any fees related to unsolicited resumes. Job Specification
Firefly
Information Technology and Services - San Jose, United States