The role of the specialist is to provide Human Resources, Payroll and Leave Management Support to Burke’s.
For Human Resources, the specialist will keep up to date on Local, State, and Federal laws and policies. The specialist will assist with benefits administration as well as Wellness Programs. The specialist will maintain personnel files, I-9s, and background checks records and be the primary contact for employment verifications. The specialist will support recruiting, coordinate new hire orientation, manage the termination process and maintain and update the employee handbook. They will also assist with coordinating training as needed.
The specialist will work with student transportation and on-campus food service vendors to support Burke’s students’ needs.
In the Payroll role, the specialist will maintain the Paycom payroll database, track timesheets, process and transmit bi-weekly payroll for Burke’s 100 employees.
In terms of Leave Management, The HR specialist is the initial point of contact for anything related to Leave of Absences and Worker’s Compensation. The specialist will track and manage all documentation and communication relating to Leave of Absences and Worker’s Compensation. This individual will play an instrumental role in improving the Leave of Absence processes as well as providing guidance for effective administration of our programs, policies, and procedures.
Responsibilities of the HR Specialist/Leave Administrator
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related tasks as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.
Human Resources
Coordinate and conduct new hire orientation;
Compile exit packet; ensure exit interview completion;
Assist with recruiting;
Maintain personnel files;
Assist in writing and updating job descriptions;
Maintain the HRIS system; process changes including but not limited to new hires, change of status and terminations;
Update and maintain the employee handbook, and
Assist with Federal and State compliance programs and training.
Benefits Administration
Understand the benefit programs and serve as the administrative point of contact for benefit related questions;
Coordinate benefit fairs, and
Serve as wellness program coordinator.
Payroll
Maintain the Paycom payroll database with employee payroll changes;
Work directly with employees and supervisors to assure timesheets for non-exempt employees are completed and approved on time for bi-weekly payroll;
Serve as primary contact for Paycom payroll vendor;
Input, and transmit bi-weekly payroll.
Training
Recommend and coordinate training programs for employees, and
Support employee Professional Development (PD) days.
Leave Management/Worker’s Compensation
Manage all administrative aspects of the leave of absence and workers compensation programs in accordance with the applicable federal and state employment laws;
Serve as point of contact for employees regarding leaves of absence and workers compensation;
Research, create and maintain leave of absence, workers’ compensation and compliance related documents;
Requirements
A Bachelor’s Degree in a related field is preferred;
4+ years' experience working within Human Resources 4+ years' combined experience in Leave of Absence and Benefits administration Experience administering FMLA, CFRA, military, pregnancy disability, parental and personal leaves and workers compensation in the State of California;
Demonstrated understanding of California State and Federal laws;
Demonstrated experience identifying,