Business Operations Specialist - Travel Specialist
WWC Global, United States
Job Description
WWC Global is seeking a Business Operations Specialist Travel Specialist to support a potential contract with the USAID’s Bureau for Development, Democracy, and Innovation, Center of Excellence on Democracy, Human Rights, and Governance (DDI/DRG).
The selected candidate will be responsible for providing travel support for program-funded staff and for providing additional general administrative duties supporting DRG Center program implementation. Additionally, the Business Operations Specialist will provide backup support to other DRG Center administrative functions such as correspondence, human resources, and financial management as required.
Responsibilities may include but are not limited to:
- Preparing travel authorizations.
- Process applications and requests for renewals of Diplomatic and Official passports.
- Assist with the preparation and review of travel vouchers for staff.
- Inform staff of DRG Center travel procedures. Provide trainings and/or presentations as needed and prepare responses to frequently asked questions.
- Ensuring the maintenance of hard and electronic files and assist in maintaining tracking systems for travel related documents such as: travel authorizations, vouchers, scanned passports, photos, medical evacuation policy information, etc.;
- Maintaining office travel budget and projected travel spreadsheet and provide travel report updates as requested;
- Be knowledgeable on all Federal, USAID, GSA and State Department and mission specific travel regulations and allowances;
- Establishing and maintaining effective and productive working relationships with administrative and financial personnel in USAID Missions, financial management offices, regional financial management service centers, USAID Travel Office, and the Agency’s Travel Agent to facilitate the timely processing of requests and resolution of problems encountered;
- Perform other related duties as assigned.
This position is contingent on contract award.
WWC Global is a small, woman-owned business providing management consulting services to U.S. government agencies.
At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.
WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Global HR at .
WWC Global is an Equal Opportunity Employer we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.
WWC Global's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with WWC Global HR at .
Requirements
Basic Qualifications
- Bachelor’s Degree.
- Current, active Secret security clearance.
- Outstanding communication skills, influencing abilities, and client focus.
- 3+ years’ experience in Federal Travel Management/Regulations.
- Demonstrated experience in document management, proofreading and a mastery of English Grammar.
- Proficiency/expertise in the use of the Microsoft Office package (including Word, Excel and PowerPoint) and the Google suite (including Gmail, Calendar, Documents, Sheets and Google Drive);
- Demonstrated effective teamwork, collaboration, and interpersonal skills.
- Availability: ASAP
- Applicants must be currently authorized to work in the United States on a full-time basis. WWC Global will not sponsor applicants for work visas for this position.
Preferred Qualifications
- MA/MS.
- Direct experience with USAID.
Benefits
WWC Global offers a competitive benefits and compensation package.