Assistant Property Manager
Halstead Management Company, LLC, United States

Assistant Property Manager

Prominent New York City Residential Property Management firm, with a portfolio of over 200 luxury properties, is currently seeking an Assistant Property Manager to join our team. Candidates that will be considered must be able to deliver outstanding client services to a portfolio of luxury cooperative and condominiums located throughout New York City.

Responsibilities include:

• Prepare and review tenant receivables for arrears
• Respond to daily email and voice mail messages
• Address concerns of residents or note and direct concerns to property manager
• Update Building Link when necessary (i.e. move in/out, library postings, reservations,
• new owners/residents, etc.)
• Scheduling/reserving rooms for events on building link
• Attendance of annual and board meetings, when requested
• Preparing of minutes and agendas for Board and Annual meetings
• Drafting letters as per request of agent
• Prepare and distribute memos, notices and other correspondence to residents, as per
• property manager
• Maintain current knowledge of each assigned property
• Receive, process and oversee all apartment alteration/decorating requests
• Communicate with superintendent and building staff
• Type up and submit incident reports to insurance brokers
• Assist managers with deadlines as well as day-to-day operations of running a luxury
• building
• Coordinate with agents on assisting with daily duties as well as compliance deadlines
• Tracking of deposits for move in/out, alteration/decorating agreements
• Communicate with front desk receptionist for set up of conference rooms
• Assist with covering of front desk phones, when needed
• Assist managers with all building compliance deadlines
• Assist with specials reports
• Communicate with shareholders who are looking to renew their sublet agreement
• Update or renewal of MDR form
• Review COIs
• Ad hoc duties•

Requirements

Knowledge, skills and abilities:

• 2 -5 years’ experience preferred
• Condo/Co-op experience highly preferred
• Good communication skills and follow-up skills

Minimum qualifications:

• Bachelors degree preferred
• Experience with luxury condos/co-ops preferred
• Proficient in Microsoft products
• Excellent verbal and written communication skills
• Experience with MRI, Yardi, Buildinglink, Avidxchange and ClickPay

Benefits

Halstead Management Company, LLC is an Equal Opportunity Employer.

Job Rewards and Benefits