Assistant Property Manager - Seaport
WS Development, United States
Job Description
About WS Development
Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class installations and activations. Established in 1990, WS is a vertically integrated company that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 20 million square feet of existing space and an additional five million square feet under development, it is one of the largest privately-owned development firms in the country.
Overview
WS Development is seeking an Assistant Property Manager who will be responsible for managing multiple retail sites in the Seaport of Boston. The portfolio is located within shared towers throughout the Seaport footprint and includes ten separate buildings comprised of 50+ retailers (approximately 350,000 SF of retail throughout the district). The retail footprint will double in size over the next few years. This role will report to the Property Manager - Seaport with frequent interaction with interdisciplinary team members.
Key Position Responsibilities
Financial Management:
- Assist with the creation of budgets, variance reporting, the preparation of CAM estimates and the reconciliation process.
- Oversee the invoice management process.
- Collaborate with engineering and accounting to produce monthly invoices for tenant utility recoveries.
Administrative Management:
- Facilitate the contract management process; solicit RFPs and bids, create contract documents and monitor contract obligations.
- Monitor and track work orders through close collaboration with Property Management team members.
- Manage the certificate of insurance program.
Condominium Partnerships:
- Attend monthly meetings with condominium partners in the portfolio.
- Facilitate communication with third party management teams through the preparation of meeting agendas, meeting minutes, and tracking of outstanding action items.
- Assist with the review of condominium financials and monthly reports.
Maintenance and Operations:
- Inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance.
- Regularly interface with internal staff and contractors to ensure scopes of work are accomplished and appropriate documentation is maintained.
- Manage and follow through on the execution of tenant work orders and service requests with building staff and/or outside vendors.
- Support tenants move-ins/move-outs to include insurance certificates, signage, closeout, and inspection.
Tenant Relations:
- Promote, establish, and maintain positive relations with tenants via regular proactive communication, meetings, and routine follow-up in close collaboration with the Property Manager.
- Arrange, coordinate, and attend welcome meetings for new tenants to review welcome packages, move-in requirements, rules amp; regulations, and general property information
Requirements
- Bachelor's degree required.
- 1-3 years of property management experience required. Urban retail property management experience preferred.
- Excellent oral, written, and interpersonal skills.
- Ability to work in a fast-paced environment and an adaptability to change.
- Excellent problem-solving skills.