Position Title: Family Office Controller - Services
Reports to: Chief Operations Officer
POSITION SUMMARY (Key tasks and outcomes):
This role is client facing, exclusively working with the executive leadership at multiple family offices performing the role of controller and overseeing all aspects including
- general ledger maintenance
- oversee the payment of invoices
- ensuring accounts are reconciled
- create reporting packages
- coordinate and provide information for tax providers, and assist with other financial activities
- oversee accounting operations team
Primary Tasks/Activities:
- Oversee accounting and financial activities for the family and the investment office.
- Supervise accounting staff
- Collaboration with tax professionals in the preparation of filings for partnerships, individuals, and trusts
- Researching accounting issues that arise from investment transactions
- Identifying areas for process improvements and automation
- Collaborate with legal, money managers, real estate and senior management
- Assist in the completion of subscription documents for new investments and account documents for new brokerage accounts
- Manage consultant and broker relationships; liaise with investment and real estate funds to expedite the timely receipt of K1s
- Interact and correspond with family members concerning personal expenditures, investment and cash flow needs
- Process capital calls for investments and prepares distributions of funds received from investments
- Review daily cash activity and coordinate investment of excess cash in bank accounts
- Coordination with the external administrator on trade booking and reconciliation
- Prepare monthly and annual reporting packages for leadership and family, including budgets, spending and investment performance.
- Design, implement and monitor controls over accounting and household staff.
- Prepare all compliance information required by banking institutions (W-9, KYC, CRS etc.)
- Prepare eligible investor forms for New Investments (hedge funds and private equities) and all necessary annual compliance as required.
- Coordinate with tax providers, providing data and communicating changes to investments and businesses.
- Create and support budgets for family members and entities.
POSITION REQUIREMENTS
Skills and Qualifications
- Proficient at working with a general ledger. Person must have at least 15 years of accounting and financial reporting experience and should be a CPA
- Supervisory experience
- Prior experience working for or with a family office, hedge fund, private equity fund, public accounting firm or administrator
- Detailoriented, selfmotivated, proactive, discreet, and trustworthy
- Strong work ethic, demonstrate the ability to work effectively as a team player and independently, and possess the flexibility necessary to engage in all functional and administrative aspects of an accounting role
- Ability to work in an organized, efficient manner with a high-level of accuracy, attention to detail and follow-through
- Self-starter, who will constantly look for better ways to operate and improve efficiency and effectiveness
- Must have some experience interacting with hedge funds and complex investments
- Experience with investment aggregation and reporting systems is a plus.
- Good interpersonal and communication skills in both English and Spanish, for interacting with family members, office staff, family businesses, advisors, and vendors
- Proficient with commonly used accounting applications (Quickbooks, Greatplains), Excel and other Microsoft applications
Education and Experience (Years and types) :
- 15+ years overall experience
- Must be CPA
Skills and Abilities and Other Characteristics:
· Enthusiastic team player who enjoys both strategic and hands on work
· Ability to analyze problems and develop creative solutions to complex product issues
· Strong interpersonal, communication, and the ability to work effectively with all levels of employees
Travel:
This position requires up to 25% travel. Some of the travel could be international.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Please share your resume to
- Seniority LevelDirector
- Industry
- Financial Services
- Accounting
- Banking
- Employment TypeFull-time
- Job Functions