Virtual Events Manager - Event Operations
PEI Media, United States
Job Description
Background
PEI is the only global B2B information group focused exclusively on private equity, private real estate, private debt, infrastructure, and investing. As these classes continue to grow in scale and significance for investors, fund managers, financial practitioners, and other service industries globally PEI is positioned to provide unparalleled business knowledge and intelligence to these communities.
Formed in London in November 2001, PEI publishes globally recognized magazines and news websites, manages an extensive set of databases dedicated to alternative assets, runs more than 50 market-leading conferences globally, and publishes a large library of specialist books.
Purpose of Role
The PEI Events/Conferences Americas team runs 30+ events globally on an annual basis in private equity, real estate, and infrastructure. These events provide premium content and networking opportunities for the most senior level executives within the three industries.
The Virtual Events Manager will report to the Head of Event Operations Americas and oversee the logistical design for 15 touchpoints/events.
Requirements
- Manage all logistical arrangements for event portfolio assignments; including the following: direct liaison with our virtual event provider contact from pre-planning phase to onsite execution
- Responsible for the ongoing build and final view of each designated event/touchpoint
- Liaise/support the Customer Services Team in NY to ensure the delegate registration process for each event is accurate and up-to-date
- Provide regular feedback and updates on event timeline progress to Head of Event Operations and relevant conference personnel assigned to specific segments of the event
- Manage delivery of post-conference material to delegates and sponsors·
- Process all conference invoices to ensure prompt payment and facilitation of post-event Pamp;L accounts
- Collaborate with Marketing Team to ensure the conference websites are accurate and up to date with relevant key details
- Manage physical assets of the conference department including laptops, monitors, stands, archives, AV equipment etc.
- Manage third party vendors such as App developer, AV, videographer etc. assigned to event
- Post-event reporting on onsite experience and best practices
- Actively work with sponsorship sales to ensure all negotiated deliverables
Qualifications
- Ideally candidate will have 5 years of relevant experience, ideally in a B2B conference business
- Bachelor’s degree preferred, is required
- Candidate should be able to show examples of their past events experience via a portfolio or website
- Possesses strong onsite leadership skills
- Excellent communication skills
- At least 1+ years of virtual event management experience is required
Location and Hours
- New York, NY / Remote
- Minimum 25 hours weekly. Additional hours may be needed based on scope of work.
- Monday-Thursday 9a-5:30p / Friday 9:30-5:00p
- Hour lunch breaks
Additional Information
- Reports to: Head of Event Operations Americas
- Direct Reports: N/A
- Contract position with possibility of conversion to full-time employment
- Salary Range: $30-32/hourly
Benefits
N/A as this is a contract position.