Staff Accountant (Non-profit Organization)
The Gilder Lehrman Institute of American History, United States

About The Gilder Lehrman Institute of American History

The Gilder Lehrman Institute of American History (GLI) is the nation’s leading American history organization dedicated to K12 education. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. Since its founding in 1994, the Gilder Lehrman Institute has created powerful and meaningful ways to teach and learn history. With a focus on primary sources, we illuminate the stories, people and moments that inspire students of all ages and backgrounds to learn and understand more about history.

The Institute brings the work of today’s leading historians into classrooms and homes around the globe. Through public events, publications, posters, videos, exhibitions and essays, the Institute brings life to every period of American history. The Institute’s diverse portfolio of education programs, including the acclaimed Hamilton Education Program, provides opportunities to deepen one’s understanding and appreciation of history. The Gilder Lehrman Affiliate School network comprises nearly eight million students and 56,000 teachers from more than 29,000 schools worldwide.

Position Summary

GLI is currently seeking an Staff Accountantto oversee the organization’s internal accounting. The right candidate will have strong organization skills, excellent attention to detail, and a background in Accounting.

This role reports to the Chief Financial Officer.

Roles and Responsibilities

• Manage accounts payable including coding, data entry, check printing, mailing of payments, and quarterly audit of undeposited checks
• Oversee the accounts receivable process including creating invoices, receiving payments, entering bank deposits, processing store orders, and sending out daily cash income reports to stakeholders
• Work with all departments to ensure revenue and expenses are recorded in a timely fashion
• Reconcile bank accounts and prepare investment schedules
• Make journal entries and prepare for month-end close
• Assist CFO with financial reporting to leadership and board of trustees
• Manage Institute’s credit card account, including: processing charges, collecting receipts, coding data, and entering transactions into the accounting system
• File necessary paperwork to ensure Institute’s compliance with tax and reporting requirements including but not limited to; sales tax returns, 1099s, and state registrations
• Maintain accounting records including filing and scanning documents
• Ensure Institute follows internal control procedures and recommend updates as needed
• Prepare work papers for the annual audit
• Additional responsibilities as required

Requirements

• Bachelor’s Degree in Accounting, Finance or related field
• Strong proficiency in Excel
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Strong interpersonal, verbal, and written communication skills
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office and Google Suite applications
• Familiarity with QuickBooks a plus
• Connection to the Institute’s mission, American history, and/or K-12 education a plus

Benefits

The Gilder Lehrman Institute offers a generous and inclusive benefits package, which includes free admission to some of the best NYC museums.

Job Rewards and Benefits