People and Culture Operations Coordinator (Part-Time)
Southern California University of Health Sciences, United States
Job Description
As People and Culture Operations Coordinator, you will help organize and coordinate all day-to-day human resources administrative processes for the University. You will directly assist SCU’s faculty and staff in the fulfillment of necessary human resources tasks, actively serving as the right hand to the Director for People and Culture. Responsibilities include providing administrative support for all hiring activities, onboarding, terminations, employee status changes, and general human resources support. You will also help maintain positive employee relations and work to ensure worker satisfaction through the fostering of a positive work environment and implementation of human resources policies. To be successful in this role, you should be highly organized, detail-oriented, adaptable, and most importantly, personable, and approachable. This role will be hybrid, with opportunities to work both remote
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DUTIES AND RESPONSIBILITIES
- Assists with administration of company-wide human resources policies, procedures, and practices in accordance with stated University objectives and federal and state legal requirements.
- Provides day-to-day HR transactional support, including but not limited to status changes, pay changes, data requests, employment verifications, and report filings.
- Coordinates hiring process, including submission of background checks, offer letter and contract agreement distribution, job confirmation notification, and other internal communications.
- Serves as a liaison between employees, managers, and third-party leave administrators, regarding the coordination of leaves of absences, employee returns to work, and applicable work restrictions and accommodations.
- May conducts exit interviews with employees; communicates findings to management.
- Responds to inquiries regarding the organization’s processes, policies, procedures, and programs.
- Performs customer service functions by answering employee requests and questions.
- Verifies I-9 documentation and maintains that they are current and compliant.
- Assists with the preparation of University job descriptions and compensation reviews.
- Assists with the preparation of the performance review process.
- Prepares new employee files and completes HR onboarding with New Hires.
- Files papers and documents into appropriate employee files (including the filing and recording of faculty credentials, pre-employment documentation, status change forms, payroll change notifications, etc.).
- Assists with University’s job posting pages, responding to candidate inquiry as needed.
- Schedules meetings at the request of the Director for People and Culture, and participates in Microsoft Teams meetings as needed.
Requirements
QUALIFICATIONS:
- Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
- Ability to work independently, prioritize workload and deliver quality results on time while working on multiple tasks simultaneously.
- Plan, delegate, and organize tasks to consistently produce results, with minimal supervision.
- Proficient on Microsoft Office, Teams, Zoom, Adobe, and other Employee Engagement and Communication focused applications and/or programs.
- Acute attention to detail.
- Strong organizational skills.
- Commitment to excellence and high standards.
- Excellent written and verbal communication skills.
- Ability to understand and follow written and verbal instructions.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Strong understanding of business process with the ability to translate business requirements into technical requirements and deliver requested output timely and accurately.
COMPETENCIES:
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and we