Administrative Associate

Administrative Associate
Group Health Foundation, United States

Experience
1 Year
Salary
0 - 0
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
Unspecified
Total Vacancies
1 Job
Posted on
May 4, 2021
Last Date
Jun 4, 2021
Location(s)

Job Description

ABOUT US

Group Health Foundation is a relatively new and growing 501(c)(4) philanthropic organization committed to partnering with communities across Washington State to advance a shared vision for a vibrant, healthy future. We are hiring an Administrative Associate to join our expanding team.

Our foundation has an audacious goal: health equity in Washington state. We seek to create and support conditions where people of all communities especially those experiencing social and economic injustice can participate, prosper, and reach their full potential.

Cultivating a staff team that embodies the diverse experiences of Washington communities is essential to these aspirations. We strongly and sincerely encourage applications from people of color; immigrant, bilingual, and multicultural individuals; d/Deaf people and people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences.

To learn more about our work, our approaches, and our values, please visit our website.

POSITION SUMMARY

The Administrative Associate oversees the daily functioning of the Foundation’s Seattle office, assists with project and vendor management, and provides administrative support for the operations team. As the primary receptionist, the person in this role sets the tone for our employees’ and visitors’ experiences with the organization. The Administrative Associate reports to the Operations and Technology Associate and participates in a broad array of activities connected to the expansion and healthy functioning of the Foundation. Great communication skills, a positive attitude, good attention to detail, and the flexibility to adapt to changing needs and priorities are essential for success in the role.

This is a full-time, non-exempt position located in our Seattle office. Periodic early morning, evening, and weekend hours will be required, and occasional statewide and regional travel should be expected. All employees participate in our offsite retreats, which often require travel and overnight stays.

PRIMARY RESPONSIBILITIES

  • Coordinate daily office operations at our Seattle office. Create and update office procedures, maintain office supplies, process incoming and outgoing mail, and maintain online filing systems.
  • Staff the office reception area, welcome and assist callers and visitors, manage calendars for shared meeting spaces, and respond to general email requests and written correspondence.
  • Serve as the primary point of contact with Seattle office vendors and contractors, including building management, custodial services, and office machine vendors.
  • Maintain the condition of the Seattle office, including the lobby, supply rooms, kitchen, work areas, and other common areas. Coordinate regular upkeep and repair of office.
  • Support administrative functions for our future offices in Pasco and Tacoma.
  • Receive and process donations and other payments made to the Foundation.
  • Support staff onboarding and training processes.
  • Support internal meetings and staff celebrations and gatherings as needed.
  • Provide support to the operations, technology, finance, and grants management teams.
  • Perform various administrative functions as needed, such as scanning, photocopying, filing, inventory, and data entry.
  • Contribute one’s own ideas, perspectives, and lived experiences to the emerging culture of the Foundation.
  • Assume other responsibilities and explore new opportunities that arise with the evolving needs and aspirations of the Foundation.

Requirements

  • Ability to authentically connect the Foundation’s mission and aspirations with one’s own personal experiences
  • Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities
  • Approximately two years of experience in administrative or operational settings
  • Experience providing logistical or clerical support to teams and individuals
  • Experience creating systems and processes to improve service and promote access
  • Demonstrated success at juggling multiple projects at a time
  • Ability to be self-directed, take ownership, and see projects to completion in a timely manner
  • Strong verbal, non-verbal, and written communication skills, and a strong customer service orientation
  • A desire to learn about the needs of communities across the state who are most impacted by structural inequities
  • An understanding of racism, ableism, sexism, and other forms of bias
  • Humility and curiosity, and an understanding of how

Job Specification

Job Rewards and Benefits

Group Health Foundation

Information Technology and Services - Seattle, United States
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