Executive Assistant - Remote - US
Harbr, United States
Job Description
We’re currently in the middle of a really exciting period of growth here at Harbr. We’ve been around since 2017, but until May last year, we had been operating in stealth-mode while we focused on building the best product possible. In November 2020, 6 months after emerging from stealth, we announced our $38.5m Series A, led by Dawn Capital and Tiger Global. We’ve already started to onboard a series of exciting enterprise clients, and are looking to grow the team at lightning pace.
We’re currently looking for an awesome Executive Assistant to join the team. We have been growing our leadership team extensively over the past few months, including a number of key hires in the US. Our Executive team in the US now includes our Global Head of Sales, our Global Head of Marketing, our Head of Partnerships and our Head of Engineering. We’re looking to add an experienced EA to the team, working closely alongside all of these execs as the company goes through hypergrowth. This is a chance to play a huge role of all of these business areas in a fast growing tech startup.
As with all of our roles, this position is completely remote, and can be based anywhere in the US that falls under the Eastern or Central timezones.
Requirements
Role Responsibilities -
EA support amp; Company Operations
- Support and manage inboxes, multiple diaries and expenses
- Support in all areas of EA/office management to include but not limited to - Equipment ordering, Team socials, Team birthdays, Team anniversaries, Monthly team socials, Monthly Jam meetings, Assisting with weekly Company stand ups and Adhoc team events.
- Helping to plan and organise the Yearly Team company offsite and other Offsite events
People Ops
- HR - employee onboarding/offboarding to including;
- Maintenance of HR systems (HiBob, TriNet)
- Creation and maintenance of onboarding and offboarding boards on Asana
- Maintenance of Employee onboarding projects on Asana
- Equipment purchasing for new joiners
- Management of full onboarding process for all new joiners in the US including first day Op’s meeting, all onboarding meetings, system set ups and probation periods.
- Assisting with background checks for all new US employees (Hire Right).
- Assistance in company / employee integration, including staff wellbeing and mental health awareness
Recruitment
- Assistance in the scheduling of interviews
- Assistance in contract issuing
- Operations
- Keeping the company handbook up to date
- Keeping all company policy documents up to date
- Assisting with management of the G-Drive
Travel
- Manage and arrange all travel for team
- Proactively manage the company's travel policy updating aligning with inflation
- Management of team travel where appropriate
- Working to get corporate deals with hotels and airlines
- Management of company corporate flat
- Management of US airbnb
Benefits
UK-based Employees
- Competitive compensation
- Company equity
- Generous paid time off (28 days excluding public holidays)
- Flexible work arrangements, including work from home and work from anywhere
- Life insurance from YuLife
- Workplace pension
- Perks and discounts programs
- Weekly team social activities
US-Based Employees
- Competitive compensation
- Company equity
- Generous paid time off (28 days excluding public holidays)
- Flexible work arrangements, including work from home and work from anywhere
- Insurance coverage from top carriers, including health, dental, vision and life insurance
- 401(k) retirement plan
- Perks and discounts programs
- Weekly team social activities