People Operations Coordinator
Watson Institute, United States
Job Description
Overview of Watson Institute
Watson Institute is a place where next generation entrepreneurs and leaders can find their community, discover their calling, and accelerate their careers. We provide the tools, network, mindset, and courage for the next generation to solve the toughest challenges facing the world, launch successful careers, and lead impactful lives.
Watson Institute has locations in Boulder, Colorado, at Lynn University in Boca Raton, Florida, and at Universidad Francisco Marroquín (UFM) in Guatemala City, Guatemala and runs accelerators for leading corporations including Ford Motor Company Fund and Western Union Foundation. We are now building partnerships with innovative institutions of higher education and corporations in the US and globally.
Watson Institute’s 294 Scholars and Alumni from 69 countries have raised over $100 million, created over 1,000 part or full-time jobs, and impacted 5 million people around the world through initiatives they help lead. Watson alumni have been selected to Y Combinator, the Echoing Green Fellowship and four have been named to Forbes’ 30 under 30 lists. Alums continue their education at Harvard University, New York University, and Princeton University, among others. Read more about Watson Institute's scaling strategy in this Stanford Social Innovation Review article: The Intel Inside Higher Education.
People Operations Coordinator Mission Statement
The mission of the People Operations Coordinator is to design and lead the hiring process for all new and existing programs and deliver an implementation plan for all new Vertical Programs, including the team capacity required to run each program. This individual’s goal is to design work in a way that encourages impactful and sustainable engagement for all teams org-wide.
People Operations Coordinator Role
Hiring:
The People Operations Coordinator ensures that each program or team has the support and capacity that they need to run a highly effective program for our scholars, including but not limited to:
- Leading the the hiring process for all new and existing positions org-wide. This includes full-time and part-time positions.
- Designing job descriptions for all new positions and launching these roles on a hiring platform and our website.
- Developing a search strategy to recruit top talent org-wide. This should include outreach to our partners, posting on job boards, networking, developing newsletters, and social media buzz. This strategy should serve as a long-term system for our hiring to become efficient and effective.
- Developing and leading onboarding plans with each new team member to ensure that they feel supported and well trained for success in their role.
- Build out Gmail, Google Calendar, and Slack for all new team members prior to onboarding.
- Ensure that each team members are added to our Team Drive and the Team page on our website.
- Order business cards for all new and existing team members.
- Coordinate and lead interviews alongside Watson Institute’s COO, VP, and Executive Directors.
HR
The People Operations Coordinator ensures that Watson Institute is providing team members with competitive benefits and top tier support in order to meet their goals within the organization. This includes:
- Researching and implementing new benefits for the organization. This includes the implementation of a new retirement plan for all team members beginning in July 2022.
- Proactively creating new systems and programs to improve ways of working within the organization.
- Supporting the growth of the organization’s culture and setting clear expectations to adhere to for all team members.
- Ensuring all policies and processes focus on supporting and improving the team member experience across the entire lifecycle.
- Tracking and updating Annual Happiness Fund amounts for each team member.
- Tracking and celebrating team member work anniversaries.
- Updating and distributing our Annual Employee Handbook.
- Updating Slack Account annually to comprise of all current team members.
- Researching and implementing team wellness and mental health support org-wide.
- Support Watson Institute’s COO in ensuring that all employee contracts are up to date and signed annually.
- Support Watson Institute’s COO in ensuring that all employee Performance Reviews are implemented annually org-wide.
- Planning and executing celebratory events for all team members.
- Supporting and improving our recognition culture that helps team members feel appreciated for their efforts.
Implementation Plans
The People Operations Coordinator is responsible for designing and building an i