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Community Relations Administrative Assistant (Part Time)
Planned Parenthood League of Massachusetts, United States
Experience
1 Year
Salary
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
As mentioned in job details
Total Vacancies
1 Job
Posted on
Oct 28, 2021
Last Date
Nov 28, 2021
Location(s)
Job Description
Care. No matter what:PPLM has been a leader in promoting sexual health formore than 90 years. We believe that all people deserve the information and expert services to make informed, personal decisions that affect their health, their lives and their futures. We are the state’s leading provider of sexual and reproductive health services. We educate families and empower youth to make responsible choices that lead to healthier lives. We advocate for policies that improve sexual health.
Our Commitment to Diversity, Equity and Inclusion:PPLM believes sexual health is essential to every person’s overall health, well-being and happiness. We recognize that geographical and systemic barriers entrenched in discrimination and stigma prevent people in Massachusetts from having equitable opportunity to choose their own path and access to sexual and reproductive health care. In order to address health equity in communities across Massachusetts in an authentic way, we must start with ourselves. We are taking focused steps to make progress in our own organization. We have embarked on a diversity, equity and inclusion journey that will lead us toward becoming an organization that better reflects our patients and embodies cultural humility. We are wholeheartedly committed to this work.
POSITION SUMMARY:TheCommunity Relations Administrative Assistant(CRAA) provides administrativeand programmatic support to two teams, Education and Business Development amp; Community Engagement (BDCE), helping ensure the teams run efficiently and effectively. Reporting directly to the Directors of each department, this position supports the leadership in executing their responsibilities and assisting with various projects, including the Protection Methods Kit program Additionally, the CRAA supports and facilitates efficient communication to internal and external audiences. The CRAA represents the departments in a professional manner to staff, supporters, and clients by providing excellent customer service, and impeccable organizational and problem-solving skills. This position supports high efficiency by facilitating payments and communicating with vendors, triaging internal systems, navigating a variety of systems and databases, conducting research and reporting, coordinating internal meetings, maintaining supplies, overseeing the Protection Methods Kit program, and ensuring smooth running and successful day-to-day operations.
Compensation: $18.50-$20.50/ hour, based on experience. This role is Core Part Time,Tuesdays-Thursdays, 7.5 hrs/day, and will work on-site 100% of the time from our Boston office. ESSENTIAL RESPONSIBILITIES:- Execute the administrative functions of the two departments, including processing invoices and expense reimbursements
- Schedule internal, external, and remote meetings; create meeting agendas, take meeting minutes, and provide follow up support, as requested
- Provide excellent customer service while addressing inquiries from the public phone lines and public email inboxes for each department
- Oversee the Protection Methods Kit program including materials procurement, building, and sustaining inventory, Kit production, marketing, sales and invoicing, and shipping; revenue and expense tracking, customer and publisher communications, optimization, and oversight of project intern, as needed.
- Maintain adequate inventory of Education materials for programming, professional training, and/or purchase.
- Assist the Marketing team and Outreach Specialists across the state to maintain and restock organizational materials, outreach supplies and collateral housed in Boston. Reorder and maintain supplies as needed after obtaining budget approval and distribute to other PPLM sites.
- Register team members for external events, including travel logistics, and provide team with event related details
- Create and run queries as requested and synchronize contacts between Microsoft Dynamics and EveryAction
- Perform research and data collection/entry as needed, including for PPLM’s strategic plan, grants and funders, and other initiatives
- Assist department heads and managers with submitting and monitoring contracts through the PPLM contracting process.
- Assist the Department Heads in their roles and projects as related to the Strategic Plan
- Provide assistance to the Strategic Plan Project Manager and other Executive and Administrative Assistants, to help ensure the departments stay on task with their assigned strategic activities
- Serve as the administrative assistant for one of the Strategic Plan workgroups.
- Interface with the f
Job Specification
Planned Parenthood League of Massachusetts
Information Technology and Services - San Jose, United States